Customer Service Agent with German (m/f/d) - part time

Capita; Poland; Hybrid; PLN 39,000 - 56,000; Part time

Benefits offered by this job

Hybrid work model

Medical insurance (LuxMed) and Generli

PPK (Employee Capital Plans)

Referral bonus up to 6000 PLN

Relocation support

8-hour day with 30 min lunch

Job summary

Capita is seeking a Customer Service Agent with German (m/f/d) for a part-time role based in Opole, Poland. You will handle customer inquiries across phone, email, and chat, delivering high-quality support and guidance on products, billing, and technical aspects.

The position offers hybrid work after a nesting period and rewards performance with a bonus. The role requires fluent German (C1), strong customer focus, and solid IT and MS Office skills.

Qualifications

• German language skills at C1 level required.
• Customer-focused mindset with passion for service.
• Solid IT skills and quick learning of new systems.
• Excellent organizational and communication abilities; multitasking capable.
• Proficient in MS Office.

Responsibilities

• Provide support via phone, email, and chat, ensuring a positive customer experience.
• Understand and resolve inquiries with clear, accurate solutions.
• Guide customers on product features, billing, and technical questions.
• Update and maintain system records accurately and compliantly.
• Suggest relevant add-ons and upgrades to enhance value for customers.

Skills

German (C1)

Customer focus

IT skills

Multitasking

MS Office

Tools

CRM systems

Job description

Ever finished a day and thought: I really made someone’s life easier today? That’s exactly what you’ll do here. As a Customer Service Agent with German (m/f/d), you’ll be the person customers count on — the one who listens, helps, and solves. If you’re motivated, love using your German every day, and want a role where your impact is real, this is the opportunity you’ve been waiting for.

Job title:

Customer Service Agent with German (m/f/d) - part time

Job Description:

Your responsibilities:

• Deliver exceptional customer support across phone, email, and chat, ensuring a smooth and positive experience

• Understand and resolve customer enquiries efficiently, providing clear and accurate solutions

• Guide customers on product features, billing, and technical queries in a confident and helpful manner

• Update and maintain system records accurately, ensuring all information is current and compliant

• Drive additional value by suggesting relevant add-ons and upgraded options that enhance the customer experience and meet evolving needs.

Our requirements:

• Fluency in German at a minimum C1 level, enabling confident and professional customer interactions

• Strong customer‑focused mindset, with a passion for delivering excellent service

• Solid IT skills and the ability to quickly learn new systems

• Excellent organizational and communication skills, with the ability to multitask effectively

• Proficient in MS Office, supporting efficient and accurate daily work

What's in it for you?

• Financial stability from day one – competitive salary and employment contract + performance bonus up to 5000 pln per month)

• Flexibility that works for you – enjoy our hybrid model after nesting period. You can work full-time or choose to reduce your hours depending on your availability (part‑time).

• Take care of your health – with supplementary medical insurance with LuxMed and Generali group insurance, you and your loved ones can feel secure, knowing you’re supported when it truly counts.

• Enjoy more of what you love. Choose between Multisport or the MultiKafeteria platform and turn your free time into something special - whether it’s staying active, exploring new passions, or simply treating yourself.

• Build your future with confidence. With our PPK (Employee Capital Plans) program, you can gradually grow your savings for the years ahead—supported by both employer and state contributions, so every step you take today brings you closer to long‑term financial security.

• Practical everyday support from Team Leader and Project Supporter

• Bring a friend, get rewarded – our referral bonus program gives you extra perks when you recommend new colleagues - up to 6000 pln

• Work‑life balance that matters – friendly teams, supportive leaders, and a positive atmosphere (a 30-minute lunch break included in the 8‑hour working day)

• An extra day off for voluntary activities close to your heart

• Thinking of relocating? – we’ll support you with a change

• International experience every day – collaborate in a diverse, multinational environment influenced by British and Swiss culture

• Inclusive employee networks – join communities that celebrate diversity, where you can connect, share, and learn

About Capita
Capita is a digital consulting, transformation, and services company. Every day, our colleagues help millions of people by delivering innovative solutions to transform and simplify the connections between businesses and customers, governments, and citizens. We partner with our clients and provide them with the insights and cutting‑edge technologies that give them back their time, allowing them to focus on what they do best and making people's lives easier and simpler. We have offices in the UK, Europe, India, and South Africa. Capita is a leading business services provider employing over 34,000 people across the UK, Europe, India, and South Africa.
We are an equal opportunity employer, which means we will consider all qualified applicants regardless of gender identity or expression, ethnic origin, national origin, religion or belief, age, sexual orientation, disability status, or any other protected characteristic. We recruit and develop our people based on merit and passion for improving results, and we are committed to creating an inclusive environment for all employees.

In accordance with Article 13(1) and (2) of the General Data Protection Regulation (GDPR) of April 27, 2016, we hereby inform you that:

1. The Data Controller of your personal data is Capita (Polska) Sp. z o.o., with its registered office in Kraków, ul. Lubicz 23; Kraków, KRS 0000365071, REGON 142604890, NIP 5252488222. For any questions or requests regarding data processing, please contact us at: [e-mail].

2. Your personal data will be processed for the purposes of the recruitment process, including the assessment of qualifications, aptitudes, and skills required for the position you are applying for and/or for future recruitment processes, if you have expressed such consent by checking the appropriate box below.

3. Legal basis for processing your personal data:

a. Article 6(1)(c) of the GDPR (processing is necessary to comply with a legal obligation to which the controller is subject) and Article 6(1)(b) of the GDPR (processing is necessary to take steps at the request of the data subject prior to entering into a contract) to the extent specified in labour law (including, but not limited to, to the extent resulting from Article 22(1) § 1 of the Labour Code, such as name and surname; date of birth; contact details (mailing address); education; previous employment history),

b. Your consent – to the processing of other data provided in your CV and cover letter if you voluntarily provide us with data other than those requested, and to the processing of your personal data in future recruitment processes if you consent to participate in such processes,

c. Our legitimate interest (Article 6(1)(f) of the GDPR) – in respect of data collected during the job interview, and test results. We have a legitimate interest in verifying your skills, aptitudes, and the legality of your residence and employment – we need this to assess whether you are suitable for the position.

4. Your personal data will be transferred to a processor outside the European Economic Area (EEA), located in the United Kingdom, as part of the recruitment process, as well as to hiring managers located in various locations in the United Kingdom, Ireland, and Switzerland. For transfers of personal data to the United Kingdom, Northern Ireland, and Switzerland, the European Commission has determined an adequate level of data protection. Where your personal data transferred to a processor outside the European Economic Area (EEA) and the transfer involves countries not designated by the European Commission as providing adequate legal protection for personal data, we will take steps to ensure adequate protection of the information, for example, by entering into appropriate data transfer agreements based on standard contractual clauses approved by the European Commission, referred to in Article 46.2 (c) of the GDPR, or by other appropriate means.

Your personal data will be transferred to recipients participating in the recruitment process and employment, i.e., companies dealing with residence/employment legalization, medical examinations (Luxmed Sp. z o.o.), occupational health and safety training (Safety Umbrella Sp. z o.o.), HR services (Human Resources) and payroll services (AdAc Sp. z o.o.), as well as companies affiliated with the Capita Group. After a successful recruitment process, your data will be shared with the medical facility with which the Data Controller has signed an agreement to conduct preliminary examinations, with this facility being a separate Data Controller. Your personal data may also be disclosed to entities and bodies authorized to process such data.

5. Your personal data will be stored from the date of submission of your CV:

a. for a period of 6 months for the purpose of processing your personal data in the current recruitment process to which you applied;

b. for a period of 12 months if you consent to the processing of your personal data for future recruitment processes.

6. You have the right to request access to your personal data, to rectify or erase your data, restrict its processing, or transfer your data. The right to withdraw consent at any time does not affect the lawfulness of processing based on consent before its withdrawal.

7. You have the right to object to the processing of your data at any time. In such a situation, the Controller will cease processing your data for the above-mentioned purposes, unless the Controller demonstrates that there are compelling legitimate grounds for processing your data that override your interests, rights, and freedoms, or that your data is necessary for the establishment, exercise, or defence of legal claims.

8. Providing your personal data within the scope provided for in labour law, including in particular the scope provided for in Article 22(1) of the Labor Code, is mandatory. This data is required by law and is necessary for you to participate in the recruitment process. Failure to provide your data will result in your inability to participate in the recruitment process. Providing the remaining data is voluntary.

9. AI may be used during the recruitment process, however your personal data will not be subject to automated decision‑making, including profiling.

10. You have the right to lodge a complaint about the unlawful processing of your personal data with the supervisory authority: the President of the Personal Data Protection Office (UODO, ul. Stawki 2, 00-193 Warsaw).

Location: Opole, Poland

Time Type: Part time

Contract Type: Fixed Term (Fixed Term)