Crew Onboarding & Documentation Coordinator

Oceanic Catering; Gdynia; On-site; PLN 61,000 - 95,000; Full time

Job summary

Oceanic Catering is seeking a detail-oriented crew administrator to handle visa processing and pre-joining formalities for joining personnel. The role requires strict document verification, training enrollments, and medical appointments, with ongoing liaison to crew members while on leave or mobilization.

Strong organizational, communication, and interpersonal skills are essential to maintain records, manage deadlines, and support the Crew Cell in daily operations within a Subsea/Offshore

Qualifications

• Candidate must hold at least a vocational diploma or bachelor''s degree.
• Proficient in word processing and spreadsheets.
• Excellent interpersonal and communication skills.
• Strong organisational skills and ability to meet deadlines.

Responsibilities

• Process visa and joining formalities for crew in a timely manner.
• Verify that pre-joining documents are complete and genuine.
• Arrange training enrollments and medical appointment scheduling.
• Maintain accurate records in ShipSure Crewing and upload documents as required.
• Provide administrative assistance to other Crew Cell members.
• Support efficient running of the Crew Office and related tasks.

Skills

Interpersonal skills

Attention to detail

Communication skills

Organisational skills

Education

Vocational Diploma / Short Course Certificate

Bachelor's/College Degree

Tools

Word processing

Spreadsheets

Job description

Oceanic Catering is seeking a detail-oriented crew administrator to handle visa processing and pre-joining formalities for joining personnel. The role requires strict document verification, training enrollments, and medical appointments, with ongoing liaison to crew members while on leave or mobilization.

Strong organizational, communication, and interpersonal skills are essential to maintain records, manage deadlines, and support the Crew Cell in daily operations within a Subsea/Offshore