Business Immigration Specialist

Greenberg Traurig; Warszawa; Hybrid; PLN 90,000 - 130,000; Full time

Job summary

Greenberg Traurig in Warsaw invites applications for a Business Immigration Specialist Paralegal in our Immigration Department. The role supports attorneys in preparing complex immigration filings and client communications from our Warsaw Center of Excellence, with the flexibility of remote work.

The candidate will draft petitions (NIV and IV), prepare support letters, manage deadlines, and stay updated on evolving immigration rules while coordinating with clients and counsel.

Qualifications

• Excellent writing and editing skills with strong legal drafting ability.
• Ability to draft and review immigration forms and petitions with accuracy.

Responsibilities

• Draft, review, and edit technical/legal documents and letters.
• Draft NIV/IV petitions and related support letters.
• Prepare and file I-485, I-765, and other immigration applications.
• Manage client communications and case deadlines in the case management system.
• Research immigration law updates and liaise with clients, attorneys, and government agencies.

Skills

Professional communication

Customer service

Attention to detail

Proofreading

Independent work

Time management

Multitasking

Tools

INSZoom

Case management system

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Immigration department as a Business Immigration Specialist located in our Warsaw Center of Excellence office (remote).

Position Summary: The Business Immigration Paralegal position will provide organizational and practice specific support to attorneys in our highly specialized Immigration Department. This position assists the team in a wide range of business immigration matters including preparing various immigration forms and applications.

Duties & Responsibilities

• Draft, review, and edit technical/legal documents and letters based on internal materials.
• Draft writing intensive immigration petitions (O-1A, EB-1A, & EB-2 NIW).
• Draft detailed support letters and letters of recommendation.
• Draft summaries of published works of foreign nationals.
• Revise documents according to internal specifications and client feedback.
• Reply to client messages in the case management system.
• Initiate immigration cases and ensure all documents are provided within assigned deadlines.
• Draft various elements of Non-Immigrant Visa (NIV) (H-1B, L, E-1/2, TN, O-1, J, and Immigrant Visa (IV) (PERM, I-140, CP, AOS, Naturalization, etc.) cases, including cover/support letters, immigration forms, and supporting documents.
• Process I-485 (AOS- Adjustment of Status); submits applications for (I-765) employment authorization document; travel document, replacement I-94 and I-90.
• Prepare immigration filings/client correspondence including Premium Processing upgrades and I-131 (AP – Advance Parole/Travel Document).
• Change and file extensions of statuses, including B2; processes fiancé/finance petitions.
• Submit and file I-751 (Removal of Conditions).
• Review drafted work for accuracy. Identify issues during case production and escalates as needed.
• Prepare responses to request for evidence.
• Research law, procedures and keeps track of immigration law updates.
• Follow up with attorneys, and/or clients and foreign nationals regarding case filings, as well as completed questionnaires and missing documents.
• Conduct necessary data entry, including updating information and uploading documents received from clients and entering client details in case and document management systems , including INSZoom .
• Maintain client files , including editing letters and forms.
• Contact USCIS and U.S. consulate/embassies, schedules visa appointment interviews.
• Assist in client intakes, prepares client mailings and submissions to various immigration offices.
• Liaise with government agencies (DOL, USCIS, NVC) to troubleshoot issues as necessary.

Skills & Competencies

• Ability to communicate professionally and interact effectively with all levels of personnel, including management staff and support staff
• Excellent customer service skills the advantage of work and to work on multiple matters simultaneously in an organized manner and under minimal supervision
• High attention to detail, outstanding organizational skills and the ability to manage time effectively
• Detail-oriented, with excellent proofreading skills
• Be able to work independently toward team goals
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• Position requires the ability to work under pressure to meet strict deadlines

Qualifications & Prior Experience

• Excellent writing, editing, research, and critical thinking skills.
• Ability to gain a basic understanding of a variety of different industry-specific topics that include fashion, pharmaceuticals, medical device, oil & gas, etc.
• Ability to present complex research in clear, concise prose accessible to a wide audience.
• Strong attention to detail, outstanding organizational skills, and ability to manage time effectively.
• Ability to use good judgment and work under pressure to meet strict deadlines and effectively prioritize multiple tasks.
• Ability to maintain and exceed high-quality client service; proactive in seeking innovative ways to help others.
• Ability to work in fast paced environment; flexibility and ability to respond quickly and positively to shifting demands.
• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• High degree of self-motivation and ability to work independently under tight deadlines.
• Ability to handle sensitive information with discretion.
• Ability to work independently toward team goals.
• Ability to respond quickly and positively to shifting demands.

Other

• Be a Polish citizen living in Poland or a foreign national living in Poland with the right to work in Poland without a work permit.

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