Bilingual Legal Administrative Assistant

Greenberg Traurig, LLP; Warszawa; On-site; PLN 42,000 - 64,000; Full time

Benefits offered by this job

Stable employment

International environment

Training & development

Comprehensive benefits

Job summary

Greenberg Traurig (GT), a global law firm, seeks an experienced Legal Assistant to work onsite from our Warsaw office. This strictly administrative role does not involve substantive legal work. Candidates will complete tests on MS Office and English proficiency.

The position requires 2–3 years in an assistant role in professional services, strong Polish and English skills (B2+), and a professional demeanor with attention to detail. Training and a competitive benefits package are provided.

Qualifications

• Minimum 2–3 years of assistant experience in a professional services environment.
• Experience in an international law firm is highly desirable.
• Strong Polish and English language skills (at least B2).

Responsibilities

• Providing day-to-day secretarial support for a team of lawyers
• Preparing and formatting documents; creating presentations and reports
• Handling correspondence and managing phone calls in both Polish and English
• Cooperating with the Billing Department regarding opening/closing client or matter numbers and preparing documentation (including AML)
• Working with the Business Development & Marketing Department to prepare offers and submissions to rankings
• Managing virtual data rooms (VDR) for due diligence purposes
• Managing lawyers’ calendars for journeys, meetings and videoconferences
• Settling lawyers’ business expenses in accordance with the firm’s internal policies
• Preparing lawyers’ time records, necessary for the invoicing process
• Liaising with clients, institutions, offices, and courts
• Cooperating with internal administrative departments

Skills

Polish

English

Attention to detail

Organizational skills

Discretion and professionalism

Team orientation

Time management

Education

University degree

Tools

MS Office

Job description

Greenberg Traurig (GT), a global law firm, seeks an experienced Legal Assistant to work onsite from our Warsaw office. This strictly administrative role does not involve substantive legal work. Candidates will complete tests on MS Office and English proficiency.

The position requires 2–3 years in an assistant role in professional services, strong Polish and English skills (B2+), and a professional demeanor with attention to detail. Training and a competitive benefits package are provided.