Legal Assistant

Greenberg Traurig Poland; Warszawa; On-site; PLN 70,000 - 110,000; Full time

Job summary

Greenberg Traurig Poland is seeking an experienced Legal Assistant to work onsite from our Warsaw office. This is a strictly administrative role and does not involve substantive legal work.

Selected candidates will take a test on MS Office (Word formatting, Excel task) and English language proficiency. The role requires 2–3 years in an assistant position in professional services, and fluency in Polish and good English.

Qualifications

• Minimum 2-3 years of experience in an assistant role in a professional services sector; experience in an international law firm is highly desirable.
• Excellent command of Polish and very good spoken and written English (B2 level).
• Reliability and high attention to detail.
• Professional demeanor, discretion, and a strong team-oriented attitude.
• Excellent organizational skills and ability to set priorities.
• Ability to work under time pressure.

Responsibilities

• Providing day-to-day secretarial support for a team of lawyers
• Preparing and formatting documents; creating presentations and reports
• Handling correspondence and managing phone calls in both Polish and English
• Cooperating with the Billing Department regarding opening/closing client or matter numbers and AML documentation
• Working with the Business Development & Marketing Department to prepare offers and submissions to rankings
• Managing virtual data rooms (VDR) for due diligence purposes
• Managing lawyers’ calendars for journeys, meetings and videoconferences
• Settling lawyers’ business expenses in accordance with the firm’s internal policies
• Preparing lawyers’ time records, necessary for the invoicing process
• Liaising with clients, institutions, offices, and courts
• Cooperating with internal administrative departments

Skills

Administrative experience

Polish language

English proficiency

Attention to detail

Organizational skills

Time management

Team player

Education

University degree

Tools

MS Office

Job description

Greenberg Traurig (GT), a global law firm with offices in 15 countries, is seeking an experienced Legal Assistant to work onsite from our Warsaw office.

Please note that this is a strictly administrative role that does not involve any substantiative legal work. It is not an entry-level position on the legal career path.

Selected candidates will be asked to complete a test verifying their knowledge of the MS Office suite (specifically formatting documents in Word and a task in Excel), as well as an English language proficiency test.

Job Responsibilities

• Providing day-to-day secretarial support for a team of lawyers
• Preparing and formatting documents; creating presentations and reports
• Handling correspondence and managing phone calls in both Polish and English
• Cooperating with the Billing Department regarding opening/closing client or matter numbers and preparing documentation (including AML)
• Working with the Business Development & Marketing Department to prepare offers and submissions to rankings
• Managing virtual data rooms (VDR) for due diligence purposes
• Managing lawyers’ calendars for journeys, meetings and videoconferences
• Settling lawyers’ business expenses in accordance with the firm’s internal policies
• Preparing lawyers’ time records, necessary for the invoicing process
• Liaising with clients, institutions, offices, and courts
• Cooperating with internal administrative departments

Qualifications

Skills & Competencies

• Minimum 2-3 years of experience in an assistant role in a professional services sector; experience in an international law firm is highly desirable
• Excellent command of Polish and very good spoken and written English skills (at least at the B2 level)
• Reliability and high attention to detail
• Professional demeanor, discretion, and a strong team-oriented attitude
• Excellent organizational skills and ability to set priorities
• Ability to work under time pressure

Education

• University degree

Technology

• Very good command of MS Office (MS Word, PowerPoint, Outlook, Excel)

Nice to have

• Experience supporting Mergers & Acquisitions (M&A) transactions will be an asset

What We Offer

• Stable employment based on an employment contract
• Work in an international, professional, and friendly environment
• Attractive remuneration
• A rich offer of e-learning courses and regular in-person training sessions (technical, AI and soft skills)
• Cafeteria-style benefits plan
• Private medical care, subsidy for a sports card, participation in the firm’s sports initiatives, and in company and team integration events
• Work in a modern, comfortable office in Varso Tower