Legal Assistant

Greenberg Traurig; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Stable employment

International environment

Attractive remuneration

Training & development courses

Private medical care

Job summary

Greenberg Traurig, a global law firm, is seeking an experienced Legal Assistant to work onsite in Warsaw. The role is strictly administrative, not an entry-level position, with a testing process for MS Office and English proficiency.

Responsibilities include secretarial support for a lawyers’ team, document preparation, calendar management, AML-related tasks, invoicing support, and coordination with multiple internal departments. A university degree and 2–3 years of experience are preferred.

Qualifications

• Minimum 2-3 years of experience in an assistant role in a professional services sector; experience in an international law firm is highly desirable
• Polish and English language proficiency at least B2 level
• Reliability, discretion, strong organizational and teamwork skills

Responsibilities

• Provide day-to-day secretarial support for a team of lawyers
• Prepare and format documents; create presentations and reports
• Handle correspondence and calls in Polish and English
• Coordinate with Billing for client/matter numbers and AML paperwork
• Assist Business Development & Marketing with submissions to rankings
• Manage virtual data rooms for due diligence
• Schedule lawyers’ travel, meetings and videoconferences
• Process lawyers’ expenses per internal policies
• Prepare time records for invoicing
• Liaise with clients, institutions and courts

Skills

Polish language

English language (B2)

MS Office proficiency

Attention to detail

Team player

Time management

Education

University degree

Tools

MS Office

Job description

Greenberg Traurig (GT), a global law firm with offices in 15 countries, is seeking an experienced Legal Assistant to work onsite from our Warsaw office.

It is a strictly administrative role which does not involve any substantive legal work. It is not an entry-level position on the legal career path. Selected candidates will be asked to complete a test verifying their knowledge of the MS Office suite (specifically formatting documents in Word and a task in Excel), as well as an English language proficiency test.

Job responsibilities

• Providing day-to-day secretarial support for a team of lawyers


• Preparing and formatting documents; creating presentations and reports


• Handling correspondence and managing phone calls in both Polish and English


• Cooperating with the Billing Department regarding opening/closing client or matter numbers and preparing documentation (including AML)


• Working with the Business Development & Marketing Department to prepare offers and submissions to rankings


• Managing virtual data rooms (VDR) for due diligence purposes


• Managing lawyers’ calendars for journeys, meetings and videoconferences


• Settling lawyers’ business expenses in accordance with the firm’s internal policies


• Preparing lawyers’ time records, necessary for the invoicing process


• Liaising with clients, institutions, offices, and courts


• Cooperating with internal administrative departments

Qualifications Skills & Competencies

• Minimum 2-3 years of experience in an assistant role in a professional services sector; experience in an international law firm is highly desirable


• Excellent command of Polish and very good spoken and written English skills (at least at the B2 level)


• Reliability and high attention to detail


• Professional demeanor, discretion, and a strong team-oriented attitude


• Excellent organizational skills and ability to set priorities


• Ability to work under time pressure

Education

• University degree

Technology

• Very good command of MS Office (MS Word, PowerPoint, Outlook, Excel)

Nice to have

• Experience supporting Mergers & Acquisitions (M&A) transactions will be an asset

What we offer

• Stable employment based on an employment contract


• Work in an international, professional, and friendly environment


• Attractive remuneration


• A rich offer of e-learning courses and regular in-person training sessions (technical, AI and soft skills)


• Cafeteria-style benefits plan


• Private medical care, subsidy for a sports card, participation in the firm’s sports initiatives, and in company and team integration events


• Work in a modern, comfortable office in Varso Tower Global scale with street smarts

With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008.

Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process.

Thank you for your diligence and for your interest in joining Greenberg Traurig.

From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better.

Engagement, Culture & Opportunity

Since 1967, we’ve built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first. This commitment has been at the center of our story since our founding and has been essential to our and our client's success.

We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide.

If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to [e-mail].