Legal Assistant

Greenberg Traurig, LLP; Warszawa; On-site; PLN 42,000 - 64,000; Full time

Benefits offered by this job

Stable employment

International environment

Training & development

Comprehensive benefits

Job summary

Greenberg Traurig (GT), a global law firm, seeks an experienced Legal Assistant to work onsite from our Warsaw office. This strictly administrative role does not involve substantive legal work. Candidates will complete tests on MS Office and English proficiency.

The position requires 2–3 years in an assistant role in professional services, strong Polish and English skills (B2+), and a professional demeanor with attention to detail. Training and a competitive benefits package are provided.

Qualifications

• Minimum 2–3 years of assistant experience in a professional services environment.
• Experience in an international law firm is highly desirable.
• Strong Polish and English language skills (at least B2).

Responsibilities

• Providing day-to-day secretarial support for a team of lawyers
• Preparing and formatting documents; creating presentations and reports
• Handling correspondence and managing phone calls in both Polish and English
• Cooperating with the Billing Department regarding opening/closing client or matter numbers and preparing documentation (including AML)
• Working with the Business Development & Marketing Department to prepare offers and submissions to rankings
• Managing virtual data rooms (VDR) for due diligence purposes
• Managing lawyers’ calendars for journeys, meetings and videoconferences
• Settling lawyers’ business expenses in accordance with the firm’s internal policies
• Preparing lawyers’ time records, necessary for the invoicing process
• Liaising with clients, institutions, offices, and courts
• Cooperating with internal administrative departments

Skills

Polish

English

Attention to detail

Organizational skills

Discretion and professionalism

Team orientation

Time management

Education

University degree

Tools

MS Office

Job description

Greenberg Traurig (GT), a global law firm with offices in 15 countries, is seeking an experienced Legal Assistant to work onsite from our Warsaw office. Please note that this is a strictly administrative role which does not involve any substantiative legal work. It is not an entry-level position on the legal career path. Selected candidates will be asked to complete a test verifying their knowledge of the MS Office suite (specifically formatting documents in Word and a task in Excel), as well as an English language proficiency test.

Job responsibilities

• Providing day-to-day secretarial support for a team of lawyers
• Preparing and formatting documents; creating presentations and reports
• Handling correspondence and managing phone calls in both Polish and English
• Cooperating with the Billing Department regarding opening/closing client or matter numbers and preparing documentation (including AML)
• Working with the Business Development & Marketing Department to prepare offers and submissions to rankings
• Managing virtual data rooms (VDR) for due diligence purposes
• Managing lawyers’ calendars for journeys, meetings and videoconferences
• Settling lawyers’ business expenses in accordance with the firm’s internal policies
• Preparing lawyers’ time records, necessary for the invoicing process
• Liaising with clients, institutions, offices, and courts
• Cooperating with internal administrative departments

Qualifications

• Minimum 2-3 years of experience in an assistant role in a professional services sector; experience in an international law firm is highly desirable
• Excellent command of Polish and very good spoken and written English skills (at least at the B2 level)
• Reliability and high attention to detail
• Professional demeanor, discretion, and a strong team-oriented attitude
• Excellent organizational skills and ability to set priorities
• Ability to work under time pressure
• Education · University degree
• Technology · Very good command of MS Office (MS Word, PowerPoint, Outlook, Excel)

Nice to have

• Experience supporting Mergers & Acquisitions (M&A) transactions will be an asset

What we offer

• Stable employment based on an employment contract
• Work in an international, professional, and friendly environment
• Attractive remuneration
• A rich offer of e-learning courses and regular in-person training sessions (technical, AI and soft skills)
• Cafeteria-style benefits plan
• Private medical care, subsidy for a sports card, participation in the firm’s sports initiatives, and in company and team integration events
• Work in a modern, comfortable office in Varso Tower Global scale with street smarts

With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008.

Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process. Please be advised of the following:

Official Job Listings: All legitimate job opportunities with GT are posted here on our official website. GT job advertisements found outside our verified accounts with Lateral Hub, LinkedIn, Glassdoor, and Indeed should be treated with caution. No Fees Required: GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team.

Verified Communication Only: While all official communications will come from a GT email address associated with GT’s domain (e.g., @gtlaw.com), we recognize that it is easy to spoof such communications to make them look like they are coming from GT. Therefore: before responding to an email purportedly from GT, contact your GT Recruiting Contact by phone to verify that the email is valid. Also, please verify the GT office address on our website before attending an interview. We encourage all applicants to remain vigilant and exercise caution during the application process. If you encounter or suspect a fraudulent job posting or an individual falsely claiming to represent GT, please report it immediately to [e-mail].

Thank you for your diligence and for your interest in joining Greenberg Traurig.

Learn More Engagement, Culture & Opportunity

Since 1967, we’ve built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence.

We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide.

If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to [e-mail]. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.