Board Executive Assistant - Admin & Meeting Management

Lever, Inc.; Warszawa; On-site; PLN 42,000 - 60,000; Full time

Job summary

Lever, Inc. in Warsaw is seeking an experienced Administrative Assistant to provide dedicated support to three Board Members, manage documentation, and coordinate meetings and travel.

The role focuses on handling confidential information with discretion, ensuring timely preparation of materials, and maintaining rigorous organization using Google Suite tools. On-site work in Warsaw is required to manage physical documents and travel arrangements.

Qualifications

• 4–5 years of administration experience, ideally including board-level exposure.
• Able to handle confidential information with discretion and sound judgment.
• Reliable, organized, with ability to manage multiple projects and meet deadlines.
• Strong attention to detail and accuracy in work.
• Fluency in Google Suite is required.
• Fluent in English and Polish.
• Willingness to work on-site in Warsaw due to physical document handling.
• Strong communication and interpersonal skills.

Responsibilities

• Provide administrative and operational support to 3 Board Members.
• Coordinate documentation workflow: signatures, scanning, organizing, archiving.
• Prepare and distribute materials for Board meetings and track action items.
• Organize meetings and business trips.
• Submit travel expenses in the dedicated platform.
• Coordinate administrative invoices.
• Prepare presentations, documents and spreadsheets as requested.
• Handle other ad hoc administrative tasks.

Skills

Board-level support

Discretion & confidentiality

Time management

Attention to detail

Google Workspace

English and Polish fluency

On-site in Warsaw

Tools

Google Docs

Google Sheets

Google Slides

Job description

Lever, Inc. in Warsaw is seeking an experienced Administrative Assistant to provide dedicated support to three Board Members, manage documentation, and coordinate meetings and travel.

The role focuses on handling confidential information with discretion, ensuring timely preparation of materials, and maintaining rigorous organization using Google Suite tools. On-site work in Warsaw is required to manage physical documents and travel arrangements.