Executive Administrative Assistant to Leadership | Onsite Warsaw

Maersk; Warszawa; On-site; PLN 42,000 - 66,000; Full time

Job summary

Maersk’s Warsaw Global Service Centre seeks an Administrative Assistant to support the site leadership team and ensure smooth office operations in Warsaw, Poland. The role focuses on calendar management, travel logistics, expenses, and coordinating meetings and events in a fast-paced, onsite environment.

Ideal candidates show excellent organisational skills, strong communication, and discretion working with senior stakeholders.

Qualifications

• Excellent organisational and multitasking skills.
• Strong communication and interpersonal skills.
• Proactive and solution-oriented approach.
• Confidence working with senior stakeholders and leadership teams.
• High attention to detail and the ability to manage confidential information.
• Strong Microsoft Office skills.
• Experience coordinating travel, meetings, events, or administrative activities.
• Category B Driving Licence (required).

Responsibilities

• Manage calendars, meetings, and leadership scheduling requirements.
• Support domestic and international travel arrangements, including visa coordination where required.
• Process expenses, invoices, and travel settlements.
• Coordinate meeting rooms, events, workshops, and off-site activities.
• Support visiting executives by organising travel logistics, facilities, and meeting arrangements.
• Build strong relationships with leaders, colleagues, vendors, facilities teams, and IT support functions.
• Ensure administrative requests are handled efficiently and professionally.
• Help maintain a seamless experience for employees, visitors, and stakeholders.

Skills

Organisational skills

Multitasking

Communication skills

Interpersonal skills

Proactive mindset

Confidentiality

Travel coordination

Driving Licence (Category B)

Tools

Microsoft Office

Job description

Maersk’s Warsaw Global Service Centre seeks an Administrative Assistant to support the site leadership team and ensure smooth office operations in Warsaw, Poland. The role focuses on calendar management, travel logistics, expenses, and coordinating meetings and events in a fast-paced, onsite environment.

Ideal candidates show excellent organisational skills, strong communication, and discretion working with senior stakeholders.