Board Support Executive Assistant (Warsaw)

Lever, Inc.; Warszawa; Hybrid; PLN 60,000 - 80,000; Full time

Job summary

Lever, Inc. in Warsaw is seeking an experienced administrator to provide high-level support to three Board Members, coordinating confidential documentation and meeting materials.

The role requires discretion, reliability, superb organization, and fluency in English and Polish, with on-site work in Warsaw due to physical documents. A proactive communicator with strong Google Suite skills will manage travel, expenses, agendas, minutes, and related tasks in a fast-growing international environment.

Qualifications

• 4–5 years of administration experience, board-level exposure preferred.
• Ability to handle confidential information with discretion and sound judgment.
• Reliability, ownership, and ability to manage multiple projects to deadlines.
• Attention to detail and accuracy.
• Fluency in Google Suite is required.
• Fluent English and Polish.

Responsibilities

• Provide administrative and operational support to 3 Board Members
• Coordinate documentation workflow, including signatures, scanning, organizing and archiving documents
• Prepare and distribute materials for Board meetings, keeping track of related action items and follow-ups
• Organize meetings and business trips
• Submitting travel expenses in the dedicated platform
• Coordinating administrative invoices
• Preparing presentations, documents and spreadsheets as requested
• Other ad hoc tasks related to administration

Skills

Executive support

Multitasking

Communication

Bilingual English/Polish

Tools

Google Suite

Job description

Lever, Inc. in Warsaw is seeking an experienced administrator to provide high-level support to three Board Members, coordinating confidential documentation and meeting materials.

The role requires discretion, reliability, superb organization, and fluency in English and Polish, with on-site work in Warsaw due to physical documents. A proactive communicator with strong Google Suite skills will manage travel, expenses, agendas, minutes, and related tasks in a fast-growing international environment.