Associate Manager, R&D Contract Management

Takeda Pharmaceutical Co.; Warszawa; On-site; PLN 60,000 - 120,000; Full time

Job summary

Takeda Pharmaceutical Co. in Łódź, Poland, seeks an organized contract delivery professional to support R&D teams and external partners. Based in Poland, the role operates globally, requiring excellent coordination across R&D, Procurement, Finance, Compliance, Quality, and Legal to ensure compliant contracting and transactions.

The role focuses on processing CDs, SOWs, amendments, PO management, supplier onboarding, and data accuracy within Takeda policies and procedures.

Qualifications

• Excellent understanding of contracting requirements in line with Takeda policies and external regulations.
• Experience coordinating with R&D, Procurement, Finance, Compliance, Quality and Legal.

Responsibilities

• Support end-to-end processing of simple contracts (CDAs, simple SOWs, amendments).
• Coordinate with internal stakeholders to gather information for contract processing.
• Prepare, route, track, and maintain simple agreements using templates and workflows.
• Manage supplier onboarding and supplier master data updates in systems.
• Oversee PO creation, tracking, invoice reconciliation, and related transactions.
• Maintain accurate contract, supplier, and transaction records in systems.

Skills

Contract management

PO processing

Vendor onboarding

Cross-functional collaboration

Job description

Job Description

OBJECTIVES/PURPOSE

This global, business-facing contract delivery role, supports Takeda R&D teams to engage with external partners efficiently and compliantly, enabling research activities and supplier collaboration,
The role, based in Lodz, Poland, operates globally and requires strong organization and communication skills.

• Support the delivery of simple contracts, including Confidential Disclosure Agreements (CDAs), simple Statements of Work (SOWs), and related amendments, in alignment with Takeda policies and procedures.
• Manage purchase order (PO) management and transactional support activities, including invoice follow-up, record maintenance, and related system transactions.
• Manage supplier onboarding and supplier master data updates through applicable systems, ensuring accuracy and completeness of records.
• Partner with internal stakeholders across R&D, Procurement, Finance, Compliance, Quality, and Legal to support timely, compliant, and efficient contract and transaction processing.

ACCOUNTABILITIES

• Support the end-to-end processing of simple contracts, including CDAs, simple SOWs, and amendments, from intake through execution and closeout.
• Partner with R&D requestors to clarify business needs and gather required information for contract and transactional processing.
• Prepare, route, track, and maintain simple agreements using approved templates, systems, and workflows.
• Coordinate with Procurement, Legal, Finance, Compliance, Quality, and external parties, as needed, to support contract execution and issue resolution.
• Manage supplier onboarding and supplier updates in applicable systems, ensuring data accuracy and completeness.
• Manage purchase order creation, PO tracking, invoice reconciliation, accrual inputs, and other transactional activities related to contracts and supplier engagement.
• Maintain accurate contract, supplier, and transaction records in relevant systems and repositories.
• Ensure assigned activities are completed in compliance with Takeda policies, financial controls, quality requirements, and applicable healthcare compliance requirements.
• Identify routine process issues, elevate risks or exceptions appropriately, and recommend practical improvements to enhance efficiency and compliance.
• Provide reliable day-to-day support to internal stakeholders and contribute to a collaborative and service-oriented team environment

DIMENSIONS AND ASPECTS

Technical/Functional (Line) Expertise

• Excellent understanding of contracting requirements in line with Takeda policies and external regulations.
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