Manager, R&D Contract Management

6999 Takeda SCE; Polska; Hybrid; PLN 170,000 - 233,000; Full time

Benefits offered by this job

Hybrid working model

Job summary

Takeda invites a skilled EBM delivery Manager2 to join the Lodz-based team. You will lead end-to-end contract execution with CROs, vendors, and internal partners across R&D, Procurement, Legal, Finance, and Compliance.

You will coordinate negotiations, ensure compliance with Takeda policies, manage POs and invoices, and provide guidance to junior staff. This global role requires strong organizational and interpersonal skills.

Qualifications

• Bachelor’s or master’s degree in life sciences, law, procurement, or related field.
• Excellent English proficiency essential for global regulatory documentation.
• Typically 6+ years in business operations or contract management, preferably within the pharmaceutical industry or a similar complex regulatory environment.
• Knowledge of contract terms, contracting workflows, contract negotiation, risk management principles.
• Understanding of Healthcare Compliance regulations, including U.S. Federal Sunshine Act, and general contracting processes and systems.

Responsibilities

• Manage and execute contracts including CRAs, MSAs, SOWs, CDAs, etc., and amendments to these agreements.
• Ensure compliance with Takeda requirements and policies by managing quotes from CROs and ensuring proper terms and conditions.
• Proactively oversee PO approvals, invoice reconciliation, accrual reporting related to contracts, and coordination across R&D, Procurement, Legal, Finance, Compliance, and Quality.
• Lead cross-functional team and provide direction for all phases of contract processing, including negotiation and execution.
• Coordinate with R&D requestors, Procurement, Legal, Finance, Compliance, Quality, and 3rd parties to support drafting, negotiation, execution, and issue resolution.
• Engage external stakeholders and provide advanced guidance and training to junior staff.

Skills

English proficiency

Project management

Leadership

Negotiation

Cross-functional collaboration

Communication

Education

Bachelor’s or Master’s degree in life sciences, law, procurement

Tools

Ariba

ServiceNow

Microsoft Office

Power BI

Power Automate

SharePoint

Job description

Job Description

OBJECTIVES/PURPOSE

This global, business-facing contract delivery role, supports Takeda R&D teams to engage with external partners efficiently and compliantly, enabling supplier collaboration to progress Takeda’s portfolio.
The role, based in Lodz, Poland, operates globally and requires organization and communication skills. The role coordinates of complex contract execution across R&D, Procurement, Legal, Finance, Compliance, Quality, and external suppliers.

• Manage and execute contracts, including Collaboration Research Agreements (CRAs), Master Service Agreements (MSAs), Statement of Work (SOW), Confidentiality Disclosure Agreements (CDAs), etc., and amendments to these agreements.
• Ensure compliance with Takeda's requirements and policies by managing all quotes from Contract Research Organizations (CROs) and ensuring proper terms and conditions.
• Proactively oversee proper purchase order (PO) approval and management, invoice reconciliation, and accrual reporting related to contracts. Leads cross-functional team and provides direction for all phases of contract processing, including negotiation and execution.

ACCOUNTABILITIES

• The EBM delivery Manager2 manages independently the end to end delivery of large, complex contracts and projects
  • Coordinate drafting, negotiation, execution, amendments, and closeout of contracts.
  • Partner with R&D requestors to clarify business needs and translate requirements into contractable terms
  • Coordinate with Procurement, Legal, Finance, Compliance, Quality, and 3rd parties to support drafting, negotiation, execution, and issue resolution.
  • Understand category strategies and execute contracts accordingly
  • Ensure contract delivery complies with Takeda policies, financial controls, quality requirements, healthcare compliance obligations, and applicable transparency reporting requirements.
  • Manage supplier onboarding/updates, contract records, purchase order approval, invoice reconciliation, accruals, and related system activities.
  • Oversee proper purchase order (PO) approval and management, invoice reconciliation, and accrual reporting related to contracts. Where relevant, ensures on-time delivery of transparency reporting requirements.
• Engage with external stakeholders.
• Provide advanced guidance and training to junior staff.

DIMENSIONS AND ASPECTS

Technical/Functional (Line) Expertise

• Strong understanding of drug discovery and/or development activities in context of line functions and project teams.

• Strong project management skills and demonstrated ability to act independently through complex cross-functional matrices.
• Proactive, resourceful, self-motivated, and possess good interpersonal skills to interact professionally with all levels in the organization.
• Excellent general problem-solving skills and a proven ability to manage multiple projects and to organize complex tasks. Recognize process improvement opportunities and makes recommendations.
• Accurate and precise communication skills are necessary with experience of international partnerships with multiple international contributors to individual projects.
• Strong knowledge of procurement & financial systems such as Ariba, MDG, legal CLMs, Medispend, salesforce, Microsoft office, Power BI and Power Automate.
• Excellent understanding of contracting requirements in line with Takeda policies and external regulations.
• Negotiation skills (internal and external facing)

Leadership

• Enterprise level leadership with the ability to inspire, motivate and drive results.
• Ability to distil complex issues and ideas down to simple comprehensible terms, and to present complex information clearly and with confidence.
• Excellent communicator, able to persuasively convey both ideas and data, verbally and in writing.
• Proven skills as an effective team player who can engender credibility and confidence within and outside the company.
• Leads small functional teams or projects ; represent the organization in project or contractual matters
• Ability to provide guidance and coach junior team members.
• Embrace and demonstrate a diversity and inclusion mindset and role -model these behaviors for the organization.
• Champion diversity.

Decision-making and Autonomy

• Accountable for making decision in the execution of contracts with broad autonomyand critical thinking.
• Accountable to operate independently to deliver timely and compliant execution of requests, in compliance with all policies and regulations.
• Provide input to complex decisions that impact the global contract management team and escalte when necessary.
• Ability to seek diverse input from multiple constituents and stakeholders to drive innovative solutions.
• Ability to incorporate feedback and ensure decisions are implemented swiftly to yield flawless execution.

Interaction

• Effectively navigates changing internal and external environment and leads others through change by creating an inspiring and engaging workplace.
• Effectively represents function in negotiations with the ability to resolve conflict in a constructive manner.
• Ability to build strong relationships and collaborate effectively across Takeda functions and geographies

Innovation

• Ability to take controlled risks implementing innovative solutions, accelerating time to market
• capable of independently managing and improving organization structures and processes
• can coach others in effective organization
• Role models respect and inclusion, creating a culture that fosters innovation.

Complexity

• Ability to work in a global ecosystem (internal and external) with a high degree of complexity.
• Ability to see and understand broader, enterprise level perspective.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

• Bachelor’s or master’s degree in, life sciences, law, procurement, or a related field
• Excellent English proficiency essential, including the ability to work with English-language contractual and business documentation.
• Typically requires 6+ years of relevant experience in business operations, or contract management, preferably within the pharmaceutical industry or a similar complex regulatory environment.
• Knowledge of contract terms, contracting workflows, contract negotiation, risk management principles as applied to procurement contracts and procurement related controls.
• Understanding of Healthcare Compliance regulations, including U.S. Federal Sunshine Act, and general contracting processes and systems
• Comfortable using technology applications including but not limited to Ariba, ServiceNow and Microsoft Office (PowerPoint, Excel, Word, and SharePoint), Power Bi and Power automate.
• Demonstrated ability to work effectively in a global matrix environment and collaborate across functions and geographies.
• Strong leadership abilities with a proven track record of independently accomplishing tasks from initiation through closeout, including proactive follow-up with stakeholders to ensure completion.
• Able to manage multiple priorities and adapt to changing business needs in a dynamic environment
• Continuous improvement mindset

Working at Takeda

We offer a truly collaborative, purpose-driven environment where innovation, integrity, and patient focus are at the heart of everything we do.

This role follows a hybrid working model to support both flexibility and team collaboration.

Diversity, Equity & Inclusion

At Takeda, we are committed to fostering a diverse, equitable, and inclusive environment where every individual can thrive. We believe that diversity of backgrounds, perspectives, and experiences drives innovation and strengthens our ability to deliver for patients.

We welcome applications from all qualified candidates and are dedicated to creating an inclusive workplace where everyone feels valued, respected, and empowered to achieve their full potential.

More About Us

Takeda is a global, values-based, R&D-driven biopharmaceutical leader headquartered in Japan, committed to advancing innovative medicines across gastroenterology, rare diseases, plasma-derived therapies, oncology, neuroscience, and vaccines.

Locations

Lodz, Poland

Base Salary Range:

zł169,600.00 - zł233,200.00

Locations

Lodz, Poland

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time