Contract Operations Analyst

POL - 6999 Takeda SCE; Łódź; On-site; PLN 107,000 - 147,000; Full time

Job summary

Takeda Lodz is seeking a Contract Operations Analyst who will support contracting lifecycle, coordinating Legal review, templates, approvals, and signature enablement alongside Legal, Procurement, Finance and business stakeholders.

You will act as the primary contact for contract intake, drive end-to-end processes in CLM, SAP and DocuSign, monitor data quality and cycle time, and contribute to process improvements in a global, highly regulated environment.

Qualifications

• Bachelor's degree or college level education preferred.
• Minimum 2-3 years of experience in contract management, contract administration, legal operations, vendor contracting, or Contract Lifecycle Management (CLM) environments.
• Experience partnering with Legal, Procurement, Finance, or business stakeholders on contract-related matters.
• Fluent in English and business-level fluency in the region’s primary operating language.

Responsibilities

• Act as the primary point of contact for contract intake, triage, and lifecycle coordination.
• Deliver the end-to-end contracting process in an effective, efficient and user-focused manner, with emphasis on cycle time, accuracy, compliance and business continuity.
• Support accurate contract intake, routing, review coordination, approvals, signature enablement, contract activation, filing and purchase enablement through CLM, SAP and DocuSign workflows.
• Support contract risk identification and coordinate resolution with Legal and business stakeholders.
• Track and monitor contract-related metrics, service levels, queue volumes, aging, bottlenecks, data quality, issue trends and user-experience feedback.
• Provide recommendations to improve contracting processes, contract performance, data quality and user experience in partnership with Legal, Procurement, Finance, DD&T, TBS and other impacted functions.
• Identify and document opportunities for refinement of contracting technology, workflows, notifications, search, reporting, signatory logic, data cleanup and integration performance.
• Escalate operational, legal, procurement, finance, system or integration issues to the relevant support group and coordinate practical interim solutions where appropriate to keep urgent business needs moving.

Skills

Strong communication skills

Fluent in English

Education

Bachelor's degree or college level education preferred

Job description

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description Contract Operations Analyst will play a key role supporting and managing, contracting lifecycle, including validating contract request information.

This role with partner with Legal, Procurement, Finance and business stakeholder coordinating Legal review where required, reviewing documents not requiring legal review, confirming use of Legal-approved templates and terms, managing contract records and metadata, supporting signature and purchase-order enablement, and helping business users navigate contracting workflows.

The role requires experience in contract administration, contract review, stakeholder coordination, and contract lifecycle management within a complex global environment.

Key Responsibilities

• Act as the primary point of contact for contract intake, triage, and lifecycle coordination.
• Deliver the end-to-end contracting process in an effective, efficient and user-focused manner, with emphasis on cycle time, accuracy, compliance and business continuity.
• Support accurate contract intake, routing, review coordination, approvals, signature enablement, contract activation, filing and purchase enablement through CLM, SAP and DocuSign workflows.
• Support contract risk identification and coordinate resolution with Legal and business stakeholders.
• Track and monitor contract-related metrics, service levels, queue volumes, aging, bottlenecks, data quality, issue trends and user-experience feedback.
• Provide recommendations to improve contracting processes, contract performance, data quality and user experience in partnership with Legal, Procurement, Finance, DD&T, TBS and other impacted functions.
• Identify and document opportunities for refinement of contracting technology, workflows, notifications, search, reporting, signatory logic, data cleanup and integration performance.
• Escalate operational, legal, procurement, finance, system or integration issues to the relevant support group and coordinate practical interim solutions where appropriate to keep urgent business needs moving.

Required Qualifications

• Bachelor's degree or college level education preferred.
• Minimum 2-3 years of experience in contract management, contract administration, legal operations, vendor contracting, or Contract Lifecycle Management (CLM) environments.
• Demonstrated experience managing contracts through multiple lifecycle stages, including drafting coordination, review, approvals, execution, amendments, and renewals.
• Experience partnering with Legal, Procurement, Finance, or business stakeholders on contract-related matters.
• Fluent in English and preferred business-level fluency in the region’s primary operating language.
• Strong communication skills and demonstrated ability to translate business, legal, procurement and system requirements into clear operational guidance.
• Experience or knowledge of global, regional or shared-service operating environments.
• Strong functional knowledge of data, content and contract-management technology solutions, including CLM platforms, electronic signature tools, procurement systems, workflow reporting and user-support models.
• S2P process knowledge, including understanding of PRs, POs, approvals, signatory workflows, supplier enablement and invoice-related handoffs.
• High diligence in administration, documentation accuracy, metadata quality, records management and audit-ready process execution.
• Ability to assume accountability for an efficient, responsive and customer-focused operational legal contracting process, including urgent escalation support and cross-functional coordination.

What You’ll Bring

• Customer-focused mindset and operational excellence.
• Strong communication and relationship-building skills.
• Ability to work independently while collaborating effectively across diverse global teams.
• Continuous improvement mindset with a passion for enhancing processes and user experience.
• Commitment to accuracy, compliance, and high-quality service delivery.

Working Environment

• Global, highly regulated business environment.
• Extensive collaboration with Legal, Procurement, Finance, DD&T, vendors, and business stakeholders.
• Limited travel may be required.

Locations

Lodz, Poland

Base Salary Range

zł106,600.00 - zł146,520.00

The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

Worker Type

Employee Worker Sub-Type Regular Time Type Full time

About Takeda

Takeda is an industry-leading, global pharmaceutical company with an unwavering dedication to putting patients at the center of everything we do. We live our values of Takeda-ism – Integrity, Fairness, Honesty, and Perseverance – and are united by our mission to strive towards Better Health and a Brighter Future for people worldwide through leading innovation in medicine. Here, everyone matters and you will be a vital contributor to our inspiring, bold mission. At Takeda, you will make an impact on people’s lives – including your own.

Takeda is an equal opportunity employer.