AP & Treasury Specialist

ASSEMBLY Digital Commerce; Warszawa; Hybrid; PLN 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work

Workation in EU up to 60 days

Private medical insurance

Group insurance

Multisport card

Employee Referral Program

Wellbeing platform

Language learning platform

Volunteer day

Training opportunities

No dress code

Job summary

ASSEMBLY Digital Commerce in Warsaw is seeking an experienced Accounts Payable Specialist to drive end-to-end AP processes, including payments, banking administration and intercompany settlements in a fast-paced, international environment.

You will work in a hybrid setup with clear opportunities to grow in treasury concepts, cash pooling, and compliance with VAT and WHT rules while collaborating with multiple departments and vendors.

Qualifications

• 2+ years experience in Accounts Payable
• Polish proficiency
• Experience using electronic banking systems
• Good end-to-end AP knowledge
• Knowledge of split payment, VAT whitelist and WHT
• Excel proficiency (pivot tables, VLOOKUP)
• English proficiency for international collaboration
• Accuracy and strong organisational skills
• Ability to handle high volume transactions

Responsibilities

• Manage AP mailbox and liaise with departments and vendors for payments
• Enter and process payments, verify split payments, VAT whitelist, and WHT requirements
• Prepare and maintain payment documentation and update statuses
• Reconcile and settle payments with Accounting, resolve unreconciled items
• Use banking systems to prepare and process payments
• Manage access rights and permissions in banking systems
• Administer corporate payment cards and card register
• Maintain register of active bank accounts
• Coordinate cash pooling and transfers between bank accounts
• Monitor payment process, deadlines and issues, propose improvements
• Support intercompany settlements and liquidity management data
• Prepare financial analyses and reports for local team and Global Treasury

Job description

Overview

We deliver exceptional media and digital commerce tools, services and solutions to accelerate and fuel brand performance in an online world. As ADC, we were built to accelerate and transform digital-first experiences connecting a brand to its consumers anywhere and everywhere they are. With a team of over 2,300 highly-skilled professionals, in 35 markets globally, ADC leverages in-house AI-driven data and technology in both commerce and media to to fuel growth that makes brands perform and drives measurable business outcomes.

As proud member of Stagwell, the challenger network built to Transform Marketing, we are committed to purposeful action, leading the way in social and environmental impact within the agency realm.

Responsibilities

• Managing the AP mailbox and liaising with other departments and vendors regarding payment processing.

• Entering and processing payments in accordance with applicable rules and procedures, including verifying payments for split payment, the VAT whitelist and withholding tax (WHT) requirements.

• Preparing and maintaining documentation related to processed payments, including ongoing updates of payment statuses in line with applicable procedures.

• Cooperating with the Accounting team to reconcile and settle payments and resolve unreconciled items.

• Using accounting and banking systems to prepare and process payments.

• Administering access rights and permissions in banking systems.

• Managing corporate payment cards, including submitting applications for new cards, maintaining the card register and supporting card users.

• Maintaining a register of active bank accounts.

• Managing and coordinating the cash pooling process and related transfers between bank accounts.

• Monitoring the payment process, including deadlines and priorities, identifying and reporting potential issues and irregularities, and proposing process improvements.

• Supporting intercompany settlements, including monitoring settlements between group entities, calculating interest on intercompany loans and preparing data for liquidity management purposes.

• Preparing financial analyses and reports for the local team and Global Treasury.

Requirements

Required:

• At least 2 years of experience in Accounts Payable.
• Polish proficiency.
• Experience in using electronic banking systems, particularly in entering and processing payments.
• Good understanding of the end-to-end Accounts Payable process, from invoice receipt through settlement.
• Knowledge of split payment, the VAT taxpayer whitelist and withholding tax (WHT).
• Good working knowledge of Excel, particularly pivot tables and lookup functions.
• English proficiency sufficient to communicate effectively with international teams.
• Accuracy, accountability and excellent organisational skills.
• Ability to handle a high volume of transactions, prioritise effectively and complete tasks on time.
• Ability to identify irregularities and propose process improvements.
• Strong communication and collaboration skills when working with other departments and vendors.
• Ability to work with confidential financial data.

Desired:

• Experience working in a Treasury department.
• Experience with cash pooling.
• University degree in finance, accounting or economics.
• Experience in an international organisation.

Benefits

• Hybrid work opportunity - 2 days per week from the office in Warsaw or Poznań
• Workation up to 60 days per calendar year on the EU territory
• Private medical insurance with option for travel insurance
• Group insurance (paid partially by the Employee)
• Access to Multisport card (paid partially by the Employee)
• Employee Referral Program
• Access to wellbeing platform
• Access to language learning platform
• 1 additional day of paid leave for volunteering purposes per calendar year
• Internal and external training opportunities
• No dress code

What makes this a great opportunity?

• Many possibilities to grow (being promoted within the team or switching to other teams)
• Full ownership of Accounts Payable, including payments and banking administration.
• Development of Treasury expertise, covering cash management, cash pooling and international finance operations.

Our Recruitment Process

• Recruiter phone screen
• Online interview via MS Teams
• 2nd interview

Pursuant to Article 24(6) of the Law of 14 June 2024 on the Protection of Whistleblowers, we would like to inform you that Pathfinder23 sp. z o.o. has implemented an Internal Procedure for Reporting Violations of the Law and Follow-up.