AP & Treasury Specialist

Stagwell Media Digital Commerce; Województwo wielkopolskie; Hybrid; PLN 100,000 - 167,000; Full time

Benefits offered by this job

Hybrid work

Private medical insurance

Group insurance

Multisport card

Employee referral program

Wellbeing platform

Language learning platform

Volunteer day

Internal training opportunities

No dress code

Job summary

Stagwell Media Digital Commerce in Poland is seeking an Accounts Payable specialist to manage the AP mailbox, enter and verify payments, and support treasury operations in a hybrid work model with two days in Warsaw or Poznań. The role requires experience with electronic banking, VAT whitelist rules, WHT, reconciliation tasks, and collaboration with intercompany teams.

You’ll handle cash pooling, reporting, and ensure strict confidentiality.

Qualifications

• At least 2 years of experience in Accounts Payable.
• Experience in electronic banking systems and processing payments.
• Understanding of end-to-end AP process from invoice to settlement.
• Knowledge of split payment, VAT whitelist and WHT.
• Strong Excel skills with pivot tables and lookups.
• English proficiency to communicate with international teams.
• Accuracy, accountability and excellent organisational skills.
• Experience in a Treasury department and cash pooling is a plus.

Responsibilities

• Manage the AP mailbox and liaise with departments and vendors regarding payments.
• Enter and process payments, verify for split payments, VAT whitelist and WHT.
• Maintain documentation and update payment statuses.
• Reconcile and settle payments with Accounting; resolve unreconciled items.
• Use banking systems to prepare payments and manage access rights.
• Maintain bank account registers and support cash pooling processes.
• Monitor deadlines, identify issues and propose process improvements.
• Prepare data for liquidity management and intercompany settlements.
• Provide financial analyses and reports for local and global teams.

Skills

Accounts Payable

Electronic banking

Excel

English communication

Process improvement

Attention to detail

Education

Finance/Economics degree

Tools

Excel

ERP system

Job description

We deliver exceptional media and digital commerce tools, services and solutions to accelerate and fuel brand performance in an online world. As ADC, we were built to accelerate and transform digital-first experiences connecting a brand to its consumers anywhere and everywhere they are. With a team of over 2,300 highly-skilled professionals, in 35 markets globally, ADC leverages in-house AI-driven data and technology in both commerce and media to to fuel growth that makes brands perform and drives measurable business outcomes.

As proud member of Stagwell, the challenger network built to Transform Marketing, we are committed to purposeful action, leading the way in social and environmental impact within the agency realm.

Your mission, if you choose to accept it, will be:

• Managing the AP mailbox and liaising with other departments and vendors regarding payment processing.
• Entering and processing payments in accordance with applicable rules and procedures, including verifying payments for split payment, the VAT whitelist and withholding tax (WHT) requirements.
• Preparing and maintaining documentation related to processed payments, including ongoing updates of payment statuses in line with applicable procedures.
• Cooperating with the Accounting team to reconcile and settle payments and resolve unreconciled items.
• Using accounting and banking systems to prepare and process payments.
• Administering access rights and permissions in banking systems.
• Managing corporate payment cards, including submitting applications for new cards, maintaining the card register and supporting card users.
• Maintaining a register of active bank accounts.
• Managing and coordinating the cash pooling process and related transfers between bank accounts.
• Monitoring the payment process, including deadlines and priorities, identifying and reporting potential issues and irregularities, and proposing process improvements.
• Supporting intercompany settlements, including monitoring settlements between group entities, calculating interest on intercompany loans and preparing data for liquidity management purposes.
• Preparing financial analyses and reports for the local team and Global Treasury.

What you’ll need to succeed:

Required:

• At least 2 years of experience in Accounts Payable.
• Experience in using electronic banking systems, particularly in entering and processing payments.
• Good understanding of the end-to-end Accounts Payable process, from invoice receipt through settlement.
• Knowledge of split payment, the VAT taxpayer whitelist and withholding tax (WHT).
• Good working knowledge of Excel, particularly pivot tables and lookup functions.
• English proficiency sufficient to communicate effectively with international teams.
• Accuracy, accountability and excellent organisational skills.
• Ability to handle a high volume of transactions, prioritise effectively and complete tasks on time.
• Ability to identify irregularities and propose process improvements.
• Strong communication and collaboration skills when working with other departments and vendors.
• Ability to work with confidential financial data.
• Experience working in a Treasury department.
• Experience with cash pooling.
• University degree in finance, accounting or economics.
• Experience in an international organisation.
• Hybrid work opportunity - 2 days per week from the office in Warsaw or Poznań
• Workation up to 60 days per calendar year on the EU territory
• Private medical insurance with option for travel insurance
• Group insurance (paid partially by the Employee)
• Access to Multisport card (paid partially by the Employee)
• Employee Referral Program
• Access to wellbeing platform
• Access to language learning platform
• 1 additional day of paid leave for volunteering purposes per calendar year
• Internal and external training opportunities
• No dress code

What makes this a great opportunity?

• Many possibilities to grow (being promoted within the team or switching to other teams)
• Full ownership of Accounts Payable, including payments and banking administration.
• Development of Treasury expertise, covering cash management, cash pooling and international finance operations.

Our Recruitment Process

• Recruiter phone screen
• Online interview via MS Teams
• 2nd interview

Pursuant to Article 24(6) of the Law of 14 June 2024 on the Protection of Whistleblowers, we would like to inform you that Pathfinder23 sp. z o.o. has implemented an Internal Procedure for Reporting Violations of the Law and Follow-up.