Analyst Order & Invoice Management - German Speaker

Philip Morris International; Kraków; Hybrid; PLN 90,000 - 108,000; Full time

Benefits offered by this job

Private medical care, life insurance

Subsidized meals

Office or hybrid working model

Employee pension plan

Multisport program

Cafeteria with various benefits

Free bike and car parking

Job summary

Philip Morris International in Kraków invites you to join a team transforming how we operate in a smoke-free future. You will review and validate sales orders, enter orders, and track fulfillment and billing.

We seek a learner with a university degree (Logistics/Trade/Supply Chain), fluent German and English, basic accounting, and comfort with SAP. This hybrid role rewards clear communication, problem solving under pressure, and collaboration across teams.

Qualifications

• University degree in Logistics, International Trade, or Supply Chain.
• Fluency in German (spoken & written).
• Fluent English (spoken & written).
• Willingness to learn billing and order management processes.
• Basic understanding of logistics or fulfilment.
• Familiarity with accounting basics.
• Ability to use AI tools; SAP knowledge is a plus.
• Excellent communication and ability to work under pressure.

Responsibilities

• Review and validate sales orders
• Enter orders (manual transactions)
• Determine product and/or service availability and logistics
• Track and manage orders, updates and cancels
• Define stock level based on demand and market demand timeline
• Create invoice and release, review & resolve billing documents
• Create manual credit/debit note
• Daily monitoring of invoicing and management of dashboard (transaction)
• Process manual invoice including sundry invoice
• Ensure compliance with the governing company controls, policies and procedures
• Participate as key user to improve and/or replace existing systems and procedures. Acts as member on projects and performs UAT.

Skills

German language

English language

SAP

AI tools

Communication skills

Billing processes

Pressure resistance

Education

University degree in Logistics / International Trade / Supply Chain

Tools

SAP

Job description

MAKE HISTORY WITH US!

At PMI, we’ve chosen to do something incredible. We’re totally transforming our business and building our future on smoke-free products with the power to deliver a smoke-free future.

With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.

JOIN US!

WHO ARE WE LOOKING FOR?

Profile: foundational knowledge, high learning mindset, limited practical experience required.

• A self‑driven professional with a university degree, preferably in Logistics, International Trade, or Supply Chain
• Fluency in German language
• Motivated to learn billing and order management processes and grow within Order to Cash
• Some exposure or basic understanding of logistics, supply chain, Order Management or Fulfilment (nice to have, not required)
• A fluent English speaker, both written and spoken
• Understanding of operational Supply Chain processes or willingness to learn quickly
• Familiarity with basic accounting principles
• Ability to utilize AI tools; knowledge of SAP is a plus
• Excellent communication skills and ability to work under pressure

Level intent: learning, supporting, following established processes, developing confidence.

WHAT WE OFFER YOU?

• Private medical care, life insurance
• Subsidized meals
• Office or hybrid working model with flexible working arrangements
• Employee pension plan
• Multisport program
• Cafeteria with various benefits
• Free bike and car parking for all employees
• In this position you will earn no less that 8 910 PLN gross monthly

HOW CAN YOU MAKE HISTORY WITH US?

• Review and validate sales orders
• Enter orders (manual transactions)
• Determine product and/or service availability and logistics
• Track and manage orders, updates and cancels
• Define stock level based on demand and market demand timeline
• Create invoice and release, review & resolve billing documents
• Create manual credit/debit note
• Daily monitoring of invoicing and management of dashboard (transaction)
• Process manual invoice including sundry invoice
• Ensure compliance with the governing company controls, policies and procedures
• Participate as key user to improve and/or replace existing systems and procedures. Acts as member on projects and performs UAT.