Remote Allocator/Scheduler (Permanent AU Dayshift, Remote/WFH - Philippines)

Scale-X Solutions; Polska; Hybrid; PLN 177,000 - 295,000; Full time

Job summary

Scale-X Solutions is seeking an experienced Allocator/Scheduler to manage workforce allocation, scheduling across projects, and compliance verification for Australian clients from a remote Philippines setup.

You will coordinate onboarding, maintain scheduling records, and communicate with project managers and workers to ensure smooth deployment and site readiness.

Qualifications

• Previous experience as an Allocator, Scheduler, Workforce Coordinator, or in a similar role within the construction industry.
• Experience supporting Australian construction clients or projects is highly desirable.
• Good understanding of Australian construction tickets, licences, and competency requirements, including:
• Elevated Work Platform (EWP) tickets
• Verification of Competency (VOC)

Responsibilities

• Workforce Allocation: Allocate workers to projects and job sites based on operational requirements, availability, skills, and qualifications.
• Scheduling and Coordination: Develop, maintain, and update workforce schedules to ensure adequate staffing and timely project delivery.
• Licence and Competency Verification: Verify workers’ tickets, licences, competencies, and certifications before site deployment.
• Compliance Management: Ensure all required documentation is current and compliant with site-specific and Australian construction industry requirements.
• Onboarding and Mobilisation: Coordinate workforce onboarding, inductions, and compliance checks using platforms such as 3D Safety, Pegasus, or similar systems.
• Availability Monitoring: Track worker availability, leave, absences, and schedule changes, arranging replacements when necessary.
• Reporting and Recordkeeping: Maintain accurate workforce records, scheduling trackers, compliance registers, and reports using Microsoft Excel and other relevant systems.
• Stakeholder Communication: Liaise with project managers, site supervisors, clients, and workers to communicate scheduling updates and resolve allocation issues.
• Issue Resolution: Respond promptly to last-minute scheduling changes, staffing gaps, and compliance concerns to minimise operational disruptions.

Skills

Workforce allocation

Scheduling

Licences and tickets

Compliance management

Onboarding

Availability tracking

Reporting

Stakeholder communication

Problem solving

Tools

3D Safety

Pegasus

Microsoft Excel

Job description

Remote Allocator/Scheduler (Permanent AU Dayshift, Remote/WFH - Philippines)

PERMANENT AU DAYSHIFT, REMOTE/WFH - PHILIPPINES

Job Title: Allocator / Scheduler

We are seeking an experienced Allocator / Scheduler with a background in the construction industry and a strong understanding of Australian workforce requirements. The successful candidate will be responsible for coordinating workforce allocation, scheduling personnel across projects, and ensuring workers have the necessary qualifications, competencies, licences, and compliance documentation before deployment.

This role requires strong organisational skills, attention to detail, and the ability to manage changing workforce demands while maintaining compliance with Australian construction industry standards.

Key Responsibilities

Workforce Allocation: Allocate workers to projects and job sites based on operational requirements, availability, skills, and qualifications.

Scheduling and Coordination: Develop, maintain, and update workforce schedules to ensure adequate staffing and timely project delivery.

Licence and Competency Verification: Verify workers’ tickets, licences, competencies, and certifications before site deployment.

Compliance Management: Ensure all required documentation is current and compliant with site-specific and Australian construction industry requirements.

Onboarding and Mobilisation: Coordinate workforce onboarding, inductions, and compliance checks using platforms such as 3D Safety, Pegasus, or similar systems.

Availability Monitoring: Track worker availability, leave, absences, and schedule changes, arranging replacements when necessary.

Reporting and Recordkeeping: Maintain accurate workforce records, scheduling trackers, compliance registers, and reports using Microsoft Excel and other relevant systems.

Stakeholder Communication: Liaise with project managers, site supervisors, clients, and workers to communicate scheduling updates and resolve allocation issues.

Issue Resolution: Respond promptly to last-minute scheduling changes, staffing gaps, and compliance concerns to minimise operational disruptions.

Key Requirements

Previous experience as an Allocator, Scheduler, Workforce Coordinator, or in a similar role within the construction industry.

Experience supporting Australian construction clients or projects is highly desirable.

Good understanding of Australian construction tickets, licences, and competency requirements, including:

Elevated Work Platform (EWP) tickets

Verification of Competency (VOC)

Experience with workforce onboarding and compliance platforms such as 3D Safety, Pegasus, or similar systems.

Proficiency in Microsoft Excel for workforce scheduling, tracking, and reporting.

Strong written and verbal English communication skills.

Excellent organisational, time-management, and problem-solving skills.