Administration Assistant

Move Intermodal nv; Warszawa; On-site; PLN 42,000 - 54,000; Full time

Benefits offered by this job

Dynamic working environment

Opportunities for growth

On-the-job training

Job summary

A leading logistics firm in Warsaw is seeking an Administration Assistant to join their dynamic team. The ideal candidate will have strong administrative and coordination skills, with a proactive approach and good knowledge of English. Responsibilities include managing transport orders, coordinating with internal departments, and maintaining customer information. This is a full-time position offering opportunities for growth and a supportive work environment.

Qualifications

• Experience in a similar position is a plus.
• Must thrive in a dynamic transportation environment.
• Strong MS Office knowledge (Word, Excel, PowerPoint).
• Attention to detail and proactive attitude.

Responsibilities

• Enforce the Administration team and ensure cooperation with internal departments.
• Ensure good administrative follow-up of customers and carriers.
• Enter transport orders into the system accurately and on time.
• Coordinate and reserve time slots for loading and unloading operations.
• Handle the administrative coordination of CMR.
• Maintain accurate information in customer portals.
• Report to the Customer Care Manager.

Skills

Detail-oriented

Proactive

Strong administrative skills

Coordination skills

Very good knowledge of English

Knowledge of other languages

Very good knowledge of MS Office

Education

Bachelor's degree

Tools

MS Office

Job description

For over 30 years, Move Intermodal has been a leading provider of intermodal logistics solutions. Through our network and partnership approach, we serve our customers across Europe in an efficient and sustainable manner. Thanks to our 300 dedicated employees in 8 countries, and 2.800 load units, 170 own trucks, 60 company trains per week and priority access to European rail shuttle network, we successfully organise over 1.000 movements per day all over Europe. We are constantly looking for enthusiastic colleagues who want to grow with us in a dynamic market and are always striving for innovation.

For our office in PL-Katowice we are looking for an Administration Assistant (1,0 FTE).

Function

• You will enforce the dynamic Administration team and ensure a good and structural cooperation with various internal departments
• You are responsible for a good administrative follow-up of the customers and carriers
• You will enter transport orders into the system accurately and on time
• You will coordinate and reserve time slots for loading and unloading operations
• You will be responsible for Handling the administrative coordination of CMR
• You will maintain accurate information in customer portals
• You will report to the Customer Care Manager

Profile

This role is ideal for a detail-oriented, proactive professional with strong administrative and coordination skills, who thrives in a dynamic transportation environment.

• You preferably have a bachelor’s degree. Experience in a similar position is a plus
• You have a very good knowledge of the English language in word and writing. Knowledge of other languages are a plus
• You have very good knowledge of MS Office (Word-Excel-PPT)
• You have an eye for detail

We offer you

• A full-time job in a dynamic and collegial working environment in Katowice
• A varied and broad range of tasks with opportunities for growth. You will be trained ‘on the job’ by experienced colleagues and further development is stimulated throughout the organization

Interested?Apply now!

If after reading this vacancy you would like to join our ambitious team, don’t hesitate to send your CV and motivation to [e-mail] to the attention of Aurélie t’Kindt, Recruiter.

MOVE INTERMODAL: BIG ENOUGH
TO COUNT, SMALL ENOUGH TO CARE!