Accounts Payable Specialist

planet; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Planet is seeking an Accounts Payable Analyst in Warsaw to support timely processing of supplier invoices and maintain strong internal controls. You will collaborate with Procurement and Finance, validate invoices, and resolve queries while ensuring compliance with policies.

A strong eye for detail and English communication are essential. This role offers a hybrid work model with three days in the office and opportunities to grow within Finance Operations.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or related field.
• 1-3 years in Accounts Payable, Finance Operations or similar role.
• Good understanding of invoice processing and financial controls.
• Experience with ERP systems such as Workday, SAP, Oracle or similar.
• Proficient with Microsoft Excel and MS Office.
• Strong written and verbal English communication.
• Ability to manage multiple priorities within service levels.

Responsibilities

• Process supplier invoices and credit notes accurately according to company procedures.
• Perform invoice validation for completeness and policy compliance.
• Match invoices with purchase orders and supporting docs when applicable.
• Monitor queues and ensure timely action on outstanding items.
• Follow up with stakeholders on missing approvals and queries.
• Communicate with suppliers regarding invoice status and documentation needs.
• Support vendor creation and maintenance per company controls.
• Resolve invoice discrepancies and exceptions.
• Maintain records for audit purposes and support month-end activities.
• Manage tickets and workflow tasks in relevant systems.

Skills

Attention to detail

Organizational skills

Customer-oriented mindset

Problem solving

Independent worker

Professional communication

Continuous improvement

Team player

Multitasking

Education

Bachelor's degree in Accounting/Finance

Tools

Workday

SAP

Oracle

Excel

Job description

About Us

Planet is a leading technology company transforming payments by putting customer experience first. We offer integrated solutions that include payment processing, VAT refunds, dynamic currency conversion, and management services for merchants in the Retail and Hospitality sectors worldwide.

In recent years, we have experienced significant growth, expanding our services and global presence. With strong private equity investors, Advent International and Eurazeo, we have the financial capital and expertise to grow our capabilities and reach through acquisitions.

Our mission is to create a world of connected commerce where payments are simple, secure, and seamless, enabling our partners to deliver exceptional experiences to their customers.

Role Overview:

We are seeking a detail-oriented and proactive Accounts Payable Analyst to support our Accounts Payable operations. The primary responsibility of this role is the timely and accurate processing of supplier invoices, ensuring compliance with company policies and internal controls. The successful candidate will work closely with internal stakeholders, suppliers, Procurement and Finance teams to resolve invoice-related queries, follow up on outstanding actions and support the efficient execution of end-to-end Accounts Payable processes.

This position is ideal for an individual with strong attention to detail, excellent communication skills and an interest in developing a career within Finance Operations.

What you will do:

• Process supplier invoices and credit notes accurately and in accordance with company procedures.
• Perform invoice validation checks to ensure completeness and compliance with internal policies.
• Match invoices against purchase orders and supporting documentation where applicable.
• Monitor invoice processing queues and ensure timely action on outstanding items.
• Follow up with internal stakeholders regarding missing approvals, purchase orders and invoice-related queries.
• Communicate professionally with suppliers regarding invoice status, payment queries and supporting documentation requirements.
• Support vendor creation and maintenance activities in accordance with company controls and procedures.
• Assist with resolving invoice discrepancies and exceptions.
• Maintain accurate records and supporting documentation for audit purposes.
• Support month-end activities and other Accounts Payable operational tasks as required.
• Manage and update tickets, requests and workflow activities in relevant systems.
• Escalate issues and risks appropriately to the AP Team Lead or Head of Accounts Payable.

Who you are:

• Bachelor's degree in Accounting, Finance, Business Administration or a related field preferred.
• 1-3 years of experience in Accounts Payable, Finance Operations or a similar administrative role.
• Good understanding of invoice processing and financial controls.
• Experience working with ERP systems such as Workday, SAP, Oracle or similar platforms is advantageous.
• Comfortable working with Microsoft Excel and other Microsoft Office applications.
• Strong written and verbal communication skills in English.
• Ability to manage multiple priorities and work within agreed service levels.

Key Competencies

• Attention to detail and accuracy.
• Strong organisational skills.
• Customer-oriented mindset.
• Problem-solving ability.
• Ability to work independently and as part of a global team.
• Professional communication skills.
• Continuous improvement mindset.

Why Planet

Planet is an equal opportunity employer where diversity is valued, and all employment is decided based on qualifications, merit, and business need.

Come and grow your career in the most exciting, fast paced technology market, with a business that delivers feel-good connected commerce.

At Planet, we embrace a hybrid work model, with three days a week in the office.

Reasonable accommodations may be made in order to allow for an individual to perform the essential functions of this role successfully.