Accounts Payable Specialist

Planet Paymet; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

Planet is seeking a detail-oriented Accounts Payable Analyst to support AP operations. You will process supplier invoices, validate them against policies, and resolve invoice-related queries with internal stakeholders.

The role requires ERP experience (Workday, SAP, Oracle) and strong English communication. You will assist month-end activities, maintain audit records, and collaborate with cross-functional teams in Warsaw, Poland.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or a related field preferred.
• 1-3 years of experience in Accounts Payable, Finance Operations or a similar administrative role.
• Experience with ERP systems such as Workday, SAP, Oracle is advantageous.
• Strong written and verbal communication skills in English.

Responsibilities

• Process supplier invoices and credit notes accurately and in accordance with company procedures.
• Perform invoice validation checks to ensure completeness and compliance with internal policies.
• Match invoices against purchase orders and supporting documentation where applicable.
• Monitor invoice processing queues and ensure timely action on outstanding items.
• Follow up with internal stakeholders regarding missing approvals, purchase orders and invoice-related queries.
• Communicate professionally with suppliers regarding invoice status, payment queries and supporting documentation requirements.
• Assist with vendor creation and maintenance activities in accordance with company controls and procedures.
• Maintain accurate records and supporting documentation for audit purposes.
• Support month-end activities and other Accounts Payable operational tasks as required.
• Manage and update tickets, requests and workflow activities in relevant systems.
• Escalate issues and risks appropriately to the AP Team Lead or Head of Accounts Payable.

Skills

Attention to detail

Communication skills

Organizational skills

Multitasking

Education

Bachelor's degree in Accounting or related field

Tools

Workday

SAP

Oracle

Microsoft Excel

Job description

About Us

Planet is a leading technology company transforming payments by putting customer experience first. We offer integrated solutions that include payment processing, VAT refunds, dynamic currency conversion, and management services for merchants in the Retail and Hospitality sectors worldwide. In recent years, we have experienced significant growth, expanding our services and global presence. With strong private equity investors, Advent International and Eurazeo, we have the financial capital and expertise to grow our capabilities and reach through acquisitions. Our mission is to create a world of connected commerce where payments are simple, secure, and seamless, enabling our partners to deliver exceptional experiences to their customers.

Role Overview

We are seeking a detail-oriented and proactive Accounts Payable Analyst to support our Accounts Payable operations. The primary responsibility of this role is the timely and accurate processing of supplier invoices, ensuring compliance with company policies and internal controls. The successful candidate will work closely with internal stakeholders, suppliers, Procurement and Finance teams to resolve invoice-related queries, follow up on outstanding actions and support the efficient execution of end-to-end Accounts Payable processes. This position is ideal for an individual with strong attention to detail, excellent communication skills and an interest in developing a career within Finance Operations.

What you will do

• Process supplier invoices and credit notes accurately and in accordance with company procedures.
• Perform invoice validation checks to ensure completeness and compliance with internal policies.
• Match invoices against purchase orders and supporting documentation where applicable.
• Monitor invoice processing queues and ensure timely action on outstanding items.
• Follow up with internal stakeholders regarding missing approvals, purchase orders and invoice-related queries.
• Communicate professionally with suppliers regarding invoice status, payment queries and supporting documentation requirements.
• Support vendor creation and maintenance activities in accordance with company controls and procedures.
• Assist with resolving invoice discrepancies and exceptions.
• Maintain accurate records and supporting documentation for audit purposes.
• Support month-end activities and other Accounts Payable operational tasks as required.
• Manage and update tickets, requests and workflow activities in relevant systems.
• Escalate issues and risks appropriately to the AP Team Lead or Head of Accounts Payable.

Who you are

• Bachelor's degree in Accounting, Finance, Business Administration or a related field preferred.
• 1-3 years of experience in Accounts Payable, Finance Operations or a similar administrative role.
• Good understanding of invoice processing and financial controls.
• Experience working with ERP systems such as Workday, SAP, Oracle or similar platforms is advantageous.
• Comfortable working with Microsoft Excel and other Microsoft Office applications.
• Strong written and verbal communication skills in English.
• Ability to manage multiple priorities and work within agreed service levels.

Key Competencies

• Attention to detail and accuracy.
• Strong organisational skills.
• Customer-oriented mindset.
• Problem-solving ability.
• Ability to work independently and as part of a global team.
• Professional communication skills.
• Continuous improvement mindset.

Why Planet

Planet is an equal opportunity employer where diversity is valued, and all employment is decided based on qualifications, merit, and business need.

Come and grow your career in the most exciting, fast paced technology market, with a business that delivers feel-good connected commerce.

Company Background

Planet provides integrated software, payment and technology solutions for its customers in the Hospitality and Retail sectors and worldwide via a network of global Financial Services Partners. Founded over 35 years ago, we have evolved our services, delivering an innovative digital commerce platform that puts customer experience first. With headquarters in London and around 3,000 expert employees located across six continents we serve customers in over 120 markets.