Accounts Payable & Receivable Accountant

Octave; Warszawa; Hybrid; PLN 78,000 - 112,000; Full time

Benefits offered by this job

Life insurance

Medical health care

E-learning platform

Job summary

Octave in Warsaw is seeking an Accounts Payable & Receivable Accountant to join the Finance team. You will record vendor invoices, post payments, and maintain vendor and customer records while ensuring timely, accurate postings.

This role requires at least 2 years in AP/AR, strong IT skills, Excel proficiency, and excellent English. It offers a hybrid work setup, life insurance, medical care, and access to an e-learning platform.

Qualifications

• At least 2 years of experience in Accounts Payable and/or Accounts Receivable.
• Strong IT skills, experience with integrated accounting systems, and Excel proficiency.
• Excellent written and spoken English.

Responsibilities

• Records vendor invoices in document management system and assigns for approval.
• Posts vendor invoices and employee expenses in financial accounting system.
• Raises payments to vendors and employees in line with due dates.
• Records payments in document management system and posts to vendor accounts in the financial system.
• Manage and post the company credit card transactions in the financial system.
• Maintains vendor and customer records in financial accounting system.
• Records and posts payments received to the customer accounts.
• Reconciles Accounts Payable and Accounts Receivable subledger accounts to general ledger.
• Verifies amounts received and ensures transactions are posted promptly and accurately.
• Follows up on overdue debts with customers.
• Prepares reports of aged debts and escalates overdue debts to management as necessary.
• Responds to customer/vendor enquiries as appropriate.
• Provides assistance with statutory audits as required.
• Provides assistance with the preparation of VAT returns as required.

Skills

Accounts Payable

Accounts Receivable

Excel proficiency

English language

Tools

Excel

Accounting software

Job description

Job Overview

Reporting to the Subledger Competence Team Leader based in Warsaw, this is a hands‑on role which will involve working closely with the Finance team and various stakeholders throughout all levels of the business, as well as with other members of the Subledger Competence Team.

Key Responsibilities

• Records vendor invoices in document management system and assigns for approval.
• Posts vendor invoices and employee expenses in financial accounting system.
• Raises payments to vendors and employees in line with due dates.
• Records payments in document management system and posts to vendor accounts in the financial system.
• Manage and post the company credit card transactions in the financial system.
• Maintains vendor and customer records in financial accounting system.
• Records and posts payments received to the customer accounts.
• Reconciles Accounts Payable and Accounts Receivable subledger accounts to general ledger.
• Verifies amounts received and ensures transactions are posted promptly and accurately.
• Follows up on overdue debts with customers.
• Prepares reports of aged debts and escalates overdue debts to management as necessary.
• Responds to customer/vendor enquiries as appropriate.
• Provides assistance with statutory audits as required.
• Provides assistance with the preparation of VAT returns as required.

Key Requirements

• At least 2 years’ experience in Accounts Payable and/or Accounts Receivable environment.
• Able to maintain strong and influential working relations with other members of the Finance team and other stakeholders.
• Good IT application skills and experience. Experience of using integrated accounting systems. Proficient in use of Excel.
• Excellent written and spoken English.

What We Offer You

• Work in an international team.
• A good working atmosphere.
• Attractive salary.
• The employment contract.
• E-learning platform.
• Life insurance, medical health care.

About Octave

Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build, Operate and Protect - where performance, safety, and reliability are non‑negotiable and failure is not an option. Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most. Octave has more than 7,000 employees in 45 countries. Learn more at octave.com and follow us on LinkedIn.

Why work for Octave?

All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world.

Everyone is welcome

At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all. Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.

Accounts Payable & Receivable Accountant

Job Location (Short): Warsaw, Poland

Workplace Type: Hybrid

Req Id: 3177

About Octave

Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build, Operate and Protect - where performance, safety, and reliability are non‑negotiable and failure is not an option. Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most. Octave has more than 7,000 employees in 45 countries. Learn more at octave.com and follow us on LinkedIn.