Accounts Payable Co-Ordinator

Heli-One; Województwo podkarpackie; On-site; PLN 61,000 - 100,000; Full time

Job summary

CHC & Heli-One in Poland is seeking an Accounts Payable Coordinator based in Rzeszów, Jasionka to manage end-to-end invoice processing, ensure timely payments to vendors, and maintain compliance with Polish accounting regulations.

You will support month-end close, vendor relationships, and drive process improvements within AP, including VAT and KSEF regulatory requirements, 2- and 3-way matching, and accurate posting to the general ledger.

Qualifications

• Associate’s or Bachelor’s in accounting, Finance, or related field preferred.
• Experience with Polish accounting standards.
• Experience with VAT and KSEF regulations (advantage).
• Accounts Payable experience preferred.
• Experience with ERP or accounting systems (M3, SAP, Oracle, NetSuite, Workday).
• High attention to detail and strong organizational skills.
• Ability to meet strict deadlines in a high-volume environment.

Responsibilities

• Review, verify, and process supplier invoices per policy.
• Perform 2-way/3-way matching (PO, receipt, invoice).
• Prepare and review weekly payment runs.
• Validate payment details and supporting docs.
• Reconcile vendor statements and resolve discrepancies.
• Ensure Polish VAT and KSeF compliance and statutory requirements.
• Respond to vendor inquiries on payment status and remittance details.
• Reconcile payment reports to AP subledger and GL.
• Research and resolve payment exceptions and bank returns.
• Post payments to general ledger and support audits.
• Collaborate with accounting, treasury, and procurement teams.

Skills

Attention to detail

Organizational skills

Deadline-driven

Education

Associate’s or Bachelor’s in accounting/finance

Tools

M3

SAP

Oracle

NetSuite

Workday

Job description

Reach Beyond!

CHC provides unmatched helicopter services that enable our customers to reach beyond – to work in remote and challenging destinations that limit others – and come home safely. We are dedicated to our purpose of getting our customers where they need to be, when they need to be there, anywhere in the world – safely and reliably. All you have to do is get on board!At CHC, we pride ourselves on our values and culture:Accountability: Take pride and ownership of our actions and results.Collaboration: Working together with transparency and trust to drive continuous improvement.Care: Creating a safe and sustainable environment for all.Integrity: Doing what's right and fostering a culture of respect.Excellence: Prioritizing quality services and setting industry standards.

Role Summary

Location: Rzeszów, Jasionka

The Accounts Payable Coordinator is responsible for managing end-to-end invoice processing, ensuring timely and accurate payments to vendors, and maintaining compliance with Polish accounting regulations and internal company policies. The role supports month-end close, vendor relationships, and continuous process improvements within the AP function.

Key Responsibilities

• Review, verify, and process supplier invoices in accordance with company policies
• Ensure proper 2-way / 3-way matching (PO, receipt, invoice)
• Prepare and review weekly payment run
• Validate payment details, including bank information, amounts, approvals, and supporting documentation
• Reconcile vendor statements and resolve discrepancies
• Ensure compliance with Polish VAT and KSEF regulations and statutory requirements
• Respond to vendor inquiries related to payment status, remittance details, and discrepancies
• Reconcile payment reports to accounts payable subledger and general ledger
• Research and resolve payment exceptions, rejected payments, and bank returns
• Ensure payments are reconciled and posted to the general ledger
• Support internal and external audits by providing payment documentation and reports
• Collaborate with accounting, treasury, and procurement teams to ensure smooth payment operations

Qualifications, Skills & Attributes

• Associate’s or Bachelor’s in accounting, Finance, or related field preferred
• Experience with Polish accounting standards
• Experience with VAT and KSEF regulations (strong advantage)
• Relevant Accounts Payable experience preferred
• Experience with ERP or accounting systems (e.g., M3, SAP, Oracle, NetSuite, Workday)
• High attention to detail and strong organizational skills
• Ability to meet strict deadlines in a high-volume environment

Eligibility

Applicants must have the legal right to work in Poland and meet any clearance requirements relevant to the role.

Important Information

All CVs and application materials must be submitted in English. Applications submitted in other languages will not be considered.

Recruitment Process

We reserve the right to commence interviews or close this vacancy before the advertised closing date should suitable candidates be identified. We therefore encourage early applications.

The deadline for applying is 5th November 2026.

Due to the high volume of applications received, we are unable to provide individual feedback to all applicants. If you do not receive a response from our recruitment team, please consider your application unsuccessful on this occasion.

We sincerely appreciate your interest in CHC & Heli-One and encourage you to monitor our careers website for future opportunities that match your skills and experience.

Recruitment Agencies

This position is managed directly by CHC & Heli-One and we are not engaging recruitment agencies for this vacancy.

We respectfully request that agencies do not contact us regarding this role or submit unsolicited candidate profiles. Any CV submitted without prior written agreement will be treated as a direct application and no agency fees will be payable.

We look forward to hearing from talented professionals who are passionate about accounting!