Travel Coordinator

Avanceon; Lahore; On-site; PKR 670,000 - 1,004,000; Full time

Benefits offered by this job

Competitive salary and benefits

Health/Life Insurance

Travel for easy commute

Dynamic and growing company

Motivational team

Job summary

Avanceon is seeking a Travel Coordinator to manage travel arrangements for employees and guests, maintain travel policies, and support administrative tasks including attendance, invoicing, and visa invitations.

The role emphasizes precise planning, budget tracking, and strong communication with internal and external stakeholders to ensure smooth travel operations.

Qualifications

• Bachelor's degree in Business Administration, Tourism, or related field.
• Minimum 2 years of experience as Travel Coordinator or similar role.
• Strong understanding of travel logistics and visa procedures.
• Excellent organizational, time management, and communication skills.
• Proficiency in travel booking platforms, administrative software, and document management systems.
• Detail-oriented and highly organized approach to work.

Responsibilities

• Coordinate and book flights, hotels, and other travel arrangements for employees and guests.
• Develop and maintain travel policies, ensuring compliance and adherence.
• Manage travel budgets and track expenses.
• Liaise with airlines, hotels, and travel agencies to resolve issues.
• Process invoices promptly and accurately, ensuring timely payments.
• Develop visa invitation letter portal for employees and customers.
• Assist with attendance management and reporting.
• Maintain clear communication with stakeholders about travel policies and procedures.
• Liaise with visa authorities to facilitate applications and processing.
• Provide excellent customer service and resolve inquiries efficiently.

Skills

Organizational skills

Time management

Communication

Customer service

Negotiation

Education

Bachelor's degree in Business Administration or Tourism

Tools

Travel booking platforms

Administrative software

Document management systems

Job description

Do you thrive on meticulous planning, enjoy streamlining processes, and appreciate the satisfaction of ensuring seamless travel experiences? Then this Travel Coordinator role might be your perfect fit!

Job Overview:

As our Travel Coordinator, you'll play a pivotal role in our organization's smooth operation. You'll be responsible for seamlessly managing travel arrangements, administrative tasks, and providing support in crucial areas like attendance management, invoice processing, and visa invitation letter generation. Your dedication will ensure efficient travel logistics, effective administration, and positive interactions with all stakeholders.

Tasks/Functions/Responsibilities:

• Travel Logistics Mastermind:
  • Coordinate and book flights, hotels, and other travel arrangements for employees and guests, negotiating cost-effective deals.
  • Develop and maintain travel policies, ensuring compliance and adherence.
  • Manage travel budgets and track expenses.
  • Liaise with airlines, hotels, and travel agencies to resolve issues and optimize experiences.
• Administrative Ace:
  • Process invoices promptly and accurately, ensuring timely payments and accurate financial records.
  • Develop and maintain a user-friendly portal page for visa invitation letter generation for employees and customers.
  • Assist with attendance management, ensuring accurate records and reporting.
• Communication Champion:
  • Maintain clear communication with internal and external stakeholders regarding travel arrangements, policies, and procedures.
  • Liaise with visa authorities to facilitate visa applications and processing.
  • Provide excellent customer service, addressing inquiries and resolving concerns efficiently.

Qualifications/Requirements:

• Bachelor's degree in Business Administration, Tourism, or a related field.
• Minimum 2 years of experience as a Travel Coordinator or similar role.
• Strong understanding of travel logistics and visa procedures.
• Excellent organizational, time management, and communication skills.
• Proficiency in travel booking platforms, administrative software, and document management systems.
• Detail-oriented and highly organized approach to work.

Benefits:

• Competitive salary and benefits package
• Health/Life Insurance
• Travel for easy commute
• Opportunity to work in a dynamic and growing company.
• Be part of a highly skilled and motivational team.