Project Coordinator

HRBS Global; Islamabad; On-site; PKR 900,000 - 1,200,000; Full time

Job summary

HRBS Global is seeking a detail-oriented Project Coordinator in Islamabad to manage tender and proposal submissions and coordinate payroll and EOR projects. The role requires collaboration with Legal, Finance, and Operations, ensuring timely bids and onboarding for clients and employees.

You will monitor procurement portals, track milestones and SLAs, and prepare status and bid reports while maintaining organized logs and dashboards. Strong communication and multitasking abilities are essential.

Qualifications

• Bachelor’s degree in Business Administration, HR, Project Management, or a related field.
• 2–4 years of experience in project coordination, tender/proposal preparation, or HR operations.
• Experience with payroll, EOR, or PEO services is a plus.
• Strong understanding of tender and proposal documentation.

Responsibilities

• Monitor procurement portals, RFPs, and RFIs for relevant opportunities.
• Coordinate and prepare tender/proposal submissions, ensuring all requirements are met.
• Liaise with Legal, Finance, Operations, and other teams to gather information and documentation.
• Coordinate client and employee onboarding for EOR and payroll projects.
• Track monthly payroll schedules, contract renewals, benefits, and offboarding activities.
• Act as a key point of coordination for client queries and operational matters.
• Track project milestones, deliverables, SLAs, and action items.
• Prepare project status reports, bid tracking reports, and client dashboards.
• Organize project meetings and maintain meeting/action logs.

Skills

Client coordination

Communication

multitasking

Attention to detail

Education

Bachelor’s degree in Business Administration, HR, Project Management, or related field

2-4 years of experience in project coordination, tender/proposal preparation, or HR operations

Tools

MS Word

MS Excel

PowerPoint

Job description

We are looking for a detail-oriented and organized Project Coordinator to join our team. The role will focus on managing tender and proposal submissions while coordinating ongoing Payroll and Employer of Record (EOR) projects.

Key Responsibilities

• Monitor procurement portals, RFPs, and RFIs for relevant opportunities.
• Coordinate and prepare tender/proposal submissions, ensuring all requirements are met.
• Liaise with Legal, Finance, Operations, and other teams to gather required information and documentation.
• Coordinate client and employee onboarding for EOR and payroll projects.
• Track monthly payroll schedules, contract renewals, benefits, and offboarding activities.
• Act as a key point of coordination for client queries and operational matters.
• Track project milestones, deliverables, SLAs, and action items.
• Prepare project status reports, bid tracking reports, and client dashboards.
• Organize project meetings and maintain meeting/action logs.

Requirements

• Bachelor’s degree in Business Administration, HR, Project Management, or a related field.
• 2–4 years of experience in project coordination, tender/proposal preparation, or HR operations.
• Prior experience with Payroll, EOR, or PEO services will be highly preferred.
• Strong understanding of tender and proposal documentation.
• Excellent communication and coordination skills.
• Strong attention to detail, organization, and multitasking abilities.
• Proficiency in MS Word, Excel, and PowerPoint.
• Strong problem-solving and client-service skills.

If you’re organized, proactive, and enjoy coordinating multiple projects and stakeholders, we’d love to hear from you!