Operations Associate - WIT

Lahore University of Management Sciences; Lahore; On-site; PKR 1,200,000 - 2,400,000; Full time

Job summary

Lahore University of Management Sciences (LUMS) Center for Water Informatics & Technology (WIT) seeks an Operations Associate to enhance day-to-day operations across grants, procurement, HR, budgeting, travel, and events. This role requires close coordination with internal departments, donors, vendors, and external stakeholders to ensure timely execution of operational activities and asset management.

A proactive, detail-oriented professional will thrive in this environment.

Qualifications

• Minimum Bachelor's (Hons) degree from a reputable HEC-recognised institute.
• At least 1 to 3 years of experience in a related field.

Responsibilities

• Coordinate and manage international, national, government, industry, and institutional projects and grants.
• Manage assets records, allocation, tracking, transfer and recovery processes.
• Procure and coordinate procurement and supply chain processes, vendor coordination, quotations, purchase requests, negotiation, pricing and delivery schedules.
• Support HR operations including recruitment, onboarding, attendance, and compliance.
• Plan and coordinate local and international events (conferences, seminars, workshops, exhibitions).
• Provide administrative support for regular office operations (workspace allocation, moves, supplies).
• Assist with departmental/project budgets, expense tracking and financial documentation.
• Manage local and international travel arrangements (visa processing, air tickets, accommodation, transportation).
• Support other operational, administrative, and project tasks as assigned by supervisor/HoD.

Skills

Organisational skills

Administrative skills

Coordination

Multitasking

Communication skills

Stakeholder management

Education

Bachelor's degree (Hons)

Tools

MS Office

Job description

The Operations Associate will support the effective and efficient day-to-day operations of the Center for Water Informatics & Technology (WIT). The position will assist in projects and grant administration, procurement, HR operations, financial coordination, asset management, travel arrangements, event management, and general administrative activities. The role requires close coordination with internal departments, project teams, donors, vendors, and external stakeholders to ensure smooth and timely execution of the Center’s operational activities.

Main Responsibilities

• Responsible for coordinating and managing international, national, government, industry, and institutional projects and grants.
• Managing and maintaining the Center’s assets, including asset records, allocation, tracking, transfer, and recovery processes.
• Managing procurement and supply chain processes, including vendor coordination, quotations, purchase requests, negotiation with suppliers, pricing, and delivery schedules.
• Supporting HR operations, including recruitment and hiring, onboarding and orientation, employee documentation, attendance and leave management, compliance, training, and professional development.
• Planning and coordinating local and international events, including conferences, symposiums, workshops, seminars, exhibitions, and official meetings.
• Providing administrative support for regular office operations, including workspace allocation, office moves, workstation readiness, office supplies, and other operational requirements.
• Supporting the management of departmental and project budgets, including expense tracking, financial documentation, budget monitoring, and future financial planning and forecasting.
• Managing local and international travel arrangements, including visa processing and documentation, air ticketing, accommodation, transportation, and other travel-related logistics.
• Providing support for other operational, administrative, and project-related tasks as assigned by the supervisor/HoD.

Qualification

• Minimum Bachelor's (Hons) degree from a reputable HEC-recognised institute.
• At least 1 to 3 years of experience in a related field.

Knowledge and Skills

• Good working knowledge of MS Office (Word, Excel, PowerPoint, and Outlook).
• Good command of written and spoken English.
• Basic knowledge of administrative, HR, procurement, and financial processes.
• Understanding of project coordination, documentation, and record management.

Skills

• Strong organisational, administrative, coordination, and multitasking skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication, interpersonal, and stakeholder management skills.
• Good understanding of project administration, procurement, HR operations, budgeting, financial documentation, event management, and travel coordination.
• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook, with strong attention to detail and record management skills

Attributes

• Proactive, responsible, and solution-oriented with a strong sense of ownership.
• Well-organised, detail-oriented, and able to work effectively under pressure.
• Professional, trustworthy, and committed to maintaining confidentiality and integrity.
• Flexible, collaborative, and able to work effectively with diverse teams and stakeholders.