Head of Admin

HRSI; Lahore; On-site; PKR 2,500,000 - 4,500,000; Full time

Job summary

HRSI client in academia seeks a Head of Admin in Lahore to lead and oversee the organization’s administrative functions. The role drives strategic leadership across administration, facilities, security, and compliance, aligning frameworks and systems with the school’s objectives.

The incumbent will provide strategic advisory support, ensure risk management, and coordinate with government and regulatory bodies to maintain high operational performance across the network.

Qualifications

• Master's degree in Business Administration or related field.
• 12–15 years of progressive experience in administration, facilities, or operations management.
• Strong leadership, stakeholder management, and strategic advisory capabilities.
• Proficiency in Microsoft Office and ability to manage multiple priorities under pressure.

Responsibilities

• Lead development and implementation of administrative strategies and service frameworks.
• Establish governance mechanisms, SOPs, and SLAs across operations.
• Oversee administrative, facilities, security, and compliance functions.
• Serve as liaison with government/regulatory bodies and ensure regulatory alignment.
• Monitor performance, drive continuous improvement, and manage budgets.

Skills

Leadership

Strategic thinking

Communication

Analytical skills

MS Office

Education

Master's degree in Business Administration

Job description

Our client, a leading name in academia, is looking for Head of Adminin Lahore.

The Head of Admin is responsible for leading and overseeing the administrative functionacross the organization, ensuring the development, implementation, and continuousimprovement of administrative frameworks, policies, and systems aligned with the school's strategic objectives.

The role provides strategic and operational leadership across administration, facilities,security, and compliance functions, ensuring efficiency, cost optimization, regulatoryalignment, and seamless interdepartmental coordination. The incumbent serves as a key liaison with government and regulatory bodies, while ensuring high standards of operational excellence, risk management, and service delivery across the network.

Responsibilities:

Strategic Leadership & Governance:

• Lead the development and implementation of administrative strategies, policies,and service frameworks aligned with organizational goals.
• Establish governance mechanisms, SOPs, and service level agreements to ensureconsistency and control across all administrative operations.
• Provide strategic advisory support to senior leadership on administrative,facilities, and security-related matters.

Administrative Operations & Systems:

• Design, implement, and continuously improve administrative systems andprocesses across Head Office and regional operations.
• Ensure standardization, efficiency, and compliance in all administrative workflowsand practices.

Government & Regulatory Liaison:

• Develop and maintain strong relationships with relevant government, regulatory,and security agencies.
• Ensure timely resolution of regulatory matters and mitigate risks impactingbusiness continuity.

Security & Risk Management:

• Oversee the development and implementation of security, surveillance, and safetyframeworks across the organization.
• Ensure compliance with fire, life safety (FLS), and risk management protocolsacross all locations.

Financial & Resource Management:

• Develop and manage administrative budgets, ensuring optimal utilization ofresources.
• Drive cost optimization initiatives while maintaining service quality andoperational standards.

Asset & Inventory Management:

• Ensure accurate tracking, control, and management of organizational assets andinventory.
• Implement controls to safeguard company property and ensure accountability.

Interdepartmental Coordination:

• Foster strong coordination across departments to ensure seamless execution ofadministrative support services.
• Act as a central point of alignment for administrative requirements across the network.

Operational Excellence & Performance Management:

• Monitor, evaluate, and enhance administrative performance metrics and servicedelivery standards.
• Implement continuous improvement initiatives to drive efficiency and effectiveness.

Team Leadership & Capability Building:

• Lead and manage administrative, security, and support teams across theorganization.
• Drive capability building, training, and performance management initiatives.
• Ensure clear accountability, role clarity, and performance alignment within teams.

Reporting & Compliance:

• Prepare and present periodic reports to senior management/Board on administrative performance, risks, and key initiatives.
• Ensure compliance with internal policies and external regulatory requirements.

Additional Responsibilities:

• Undertake any additional responsibilities as assigned by senior leadership in linewith organizational priorities.

Requirements:

Qualification: Master's degree in Business Administration, Management,or a related field.

Skills

• Strong leadership and strategic thinking capability
• Excellent communication and stakeholdermanagement skills
• Strong analytical and problem-solving ability
• High level of professionalism, integrity, anddiscretion
• Proficiency in Microsoft Office (Excel, Word,PowerPoint)
• Ability to manage multiple priorities and operateunder pressure

Experience:

Minimum 12–15 years of progressive experience in administration, facilities, or operations management.

Proven experience in leading large administrativefunctions in a structured organization.

Strong exposure to budgeting, compliance, andoperational optimization.