Officer Administration

Crescent Steel and Allied Products Limited; Karachi Division; On-site; PKR 502,000 - 837,000; Full time

Job summary

A multi-business organization in Karachi is seeking an Officer Administration responsible for various administrative tasks including overseeing service contracts, managing logistics, and ensuring compliance with regulations. The ideal candidate should be under 28 years of age with at least 2 years of administration experience and a degree. Key skills required include project management, attention to detail, and strong interpersonal skills. The organization offers a market-competitive salary package.

Qualifications

• Minimum 2 years of experience in administration or related fields.
• Maximum age of 28 years.
• Strong negotiation and multi-tasking skills are essential.

Responsibilities

• Oversee processing of office service contracts and facilities.
• Manage attendance reporting and prepare departmental budgets.
• Ensure compliance with HSE objectives and handle fleet management.
• Ensure timely EOBI payments and maintain records per regulatory requirements.
• Provide logistical and administrative support for outdoor tasks and meeting arrangements.
• Ensure consistent housekeeping across all office areas.
• Prepare and monitor monthly administrative expenses and preventive maintenance plans.
• Ensure compliance with HSE objectives and execute plans accordingly.
• Assist in attendance reporting to Payroll on a monthly basis.
• Assist in departmental daily and monthly reporting.
• Assist in preparation of CAPEX and OPEX budgets.
• Assist in preparation of purchase requisitions.
• Arrange travel and accommodation for official trips.
• Fleet management including registration and insurance of vehicles; maintain records of repairs and fuel.
• Register eligible employees with health and life insurance providers and maintain documents.
• Maintain records per Record Management Policy.
• Manage office supplies inventory and procurement.
• Oversee security of physical records and assets; maintain asset inventory.
• Petty cash expense management.
• Ensure adherence to Administration Systems Manual and participate in internal audits.
• Conduct regular office rounds to ensure smooth operations and address concerns.
• Provide on-ground coordination for projects and reporting.
• Remain accessible during emergencies and provide support as needed.
• Assist in managing reception, photocopying, parking, mailroom, meeting rooms, fleet vehicles, and canteen/messing.
• Respond to employee queries and service requests promptly.
• Maintain relationships with service providers, vendors and internal stakeholders.
• Supervise support staff and monitor work processes.

Skills

Interpersonal Skills

Attention to Detail

Problem Solving

Project Management

MS Office

Multi-Tasking

Analytical Thinking

Courage and Conviction

Ethics (Compliance, Fraud, Abuse, Busi

Education

Bachelor's degree or equivalent

Tools

Project Management

MS Office

Compliance and Internal Control

Market Knowledge

Process Improvement

Basic Knowledge of Supply Chain and Logistics

Job description

Company Overview

Crescent Steel and Allied Products Limited is a multi business organization spread over six campuses with over 450 employees.

We are currently inviting applications from dynamic individuals whose values align with ours for the position of Officer Administration.

This position is responsible for assisting the Manager Administration in all administrative tasks. Standard (not exhaustive) requirements of the position are listed below:

Job Title

Officer Administration

Location

Age

Maximum 28 years

Education / Qualification

Salary Range (PKR)

Market Compatible

Experience

Minimum 2 years

Last Date of Application

April 15, 2026

Job Description

• Oversee the processing and implementation of office service contracts, ensuring high standards of facility maintenance and timely service delivery.
• Check and verify the accuracy and correctness of the amount and other details of utility bills/invoices received from service providers.
• Collect and scrutinize all medical reimbursement bills and compile and forward them to the Payroll department.
• Ensure timely EOBI payments and maintain accurate, up-to-date records in compliance with regulatory requirements.
• Provide logistical and administrative support to user departments for outdoor tasks and meeting arrangements.
• Ensure consistent and high-quality housekeeping across all office areas.
• Prepare and monitor monthly administrative expenses and preventive maintenance plans to ensure cost efficiency and operational continuity.
• Ensure compliance with HSE objectives and execute actions in line with plans and calendar.
• Assist in the preparation of attendance report on monthly basis and forward to the Payroll department.
• Assist in preparation of departmental daily and monthly reporting.
• Assist in preparation of CAPEX and OPEX budgets.
• Assist in the preparation of purchase requisitions.
• Arrange travel and accommodation for employees on official trips.
• Fleet management including the timely registration and insurance of company vehicles, and maintain comprehensive records of repairs, maintenance, and fuel consumption.
• Ensure registration of all eligible employees with designated health and life insurance providers, and maintain accurate documentation.
• Ensure effective record management in accordance with the company’s Record Management Policy.
• Manage office supplies inventory, ensuring timely procurement and proper stock levels.
• Manage the security of physical records and assets, maintaining a reliable asset inventory.
• Petty cash expense management.
• Ensure policy and process adherence as per the Administration Systems Manual and participate in internal audits.
• Conduct regular office rounds to ensure smooth operations, address employee concerns, and maintain a productive work environment.
• Provide on-ground coordination for assigned projects, ensuring smooth progress and reporting.
• Remain accessible during emergencies and provide operational or technical support to team members as and when required.
• Assist in managing administrative services such as reception, photocopying, parking, mailroom, meeting rooms, fleet vehicles, and canteen/messing.
• Respond to employee queries and service-related requests, ensuring professional and timely resolution.
• Maintain strong working relationships with service providers, vendors, and internal stakeholders to support smooth daily operations.
• Supervise support staff and monitor work processes.

Skills Required

Behavioral

• Interpersonal Skills
• Negotiation Skills
• Attention to Detail
• Business Acumen
• Problem Solving
• Multi-Tasking
• Analytical Thinking
• Courage and Conviction
• Ethics (Compliance, Fraud, Abuse, Business)

Technical

• Project Management
• MS Office
• Compliance and Internal Control
• Market Knowledge
• Process Improvement
• Basic Knowledge of Supply Chain and Logistics