AM Admin - Facility

Zameen.com; Lahore; On-site; PKR 1,200,000 - 1,800,000; Full time

Job summary

Zameen.com is seeking an Assistant Manager Administration - Facility to run day-to-day operations across offices. Manage vendors, telecom coordination, records, and prevent tasks from slipping through the cracks. Own the administrative function and drive efficiency in all facilities matters.

The role requires organization, dependability, and a proven track record in keeping operations tight. Lahore, Pakistan-based position with responsibilities across multiple sites.

Qualifications

• Experience in facilities or admin management.
• Strong communication and organizational abilities.
• Proactive problem-solving and prioritization.

Responsibilities

• Drive day-to-day activities to ensure SOP governance and maintenance.
• Respond to colleagues, superiors, and clients with timely, cooperative communication.
• Understand and execute instructions, policies and procedures for special projects.
• Monitor site buildings and grounds to meet safety and quality standards.
• Ensure timely payments of utilities, petty cash, and rent to finance.
• Oversee office repairs and maintenance of furniture, fixtures, machines, and equipment.
• Manage SIM issuance and telecom policies as per designation.
• Supervise SIM-related issues including calls, data packages and credits.
• Generate monthly billing reports and ensure timely payments, monitor usage.
• Maintain MIS data (leavers, SIM issuance) accurately.
• Coordinate with HO on vehicle maintenance and related needs.
• Manage pool car requests and usage.
• Develop relationships with approved vendors and negotiate terms.
• Evaluate and improve vendor management programs.
• Supervise meetings and events, onsite and offsite.
• Ensure travel requests follow predefined timelines and optimize policies.
• Analyze travel rate markets for cost efficiency.
• Distribute visiting cards across departments.
• Print and deliver business cards per predefined timelines.
• Supervise security cameras and related equipment.
• Oversee construction/renovation work with safety compliance.
• Ensure daily work progress across the facilities.

Skills

Leadership

Organizational skills

Analytical mind

Multitasking

Communication

Vendor management

Education

Bachelor's in Business Administration

Tools

MS Office

Job description

Zameen.com is hiring a Assistant Manager Administration -Facility to keep our offices running smoothly across day-to-day operations.

This role sits at the center of things. You'll be managing vendors, handling telecom coordination, maintaining records, and making sure nothing falls through the cracks. It requires someone who can juggle multiple responsibilities at once without dropping the ball, and who takes ownership of the administrative function rather than waiting to be told what needs doing.

If you're organized, dependable, and have a track record of keeping operations tight, we'd like to hear from you.

Job Responsibility:

• Drive the day to day activities to ensure the accuracy, governance, and maintenance of company SOPs.
• Respond to co-workers, superiors, and clients in a cooperative, constructive and timely manner regarding all queries.
• Understand and execute oral and written instructions, policies, and procedures to perform special projects outside the scope of activities.
• Monitor the condition of site buildings and grounds to ensure that appropriate standards are achieved.
• Ensure the prior intimation of deadlines of all utility bills, monthly petty cash & rental payments to finance department and ensure timely payments.
• Ensure repair and maintenance of offices, furniture/fixtures and machines/equipment etc.
• Sim Issuance, and monitoring company telecom policies as per designation.
• Supervision of sim-related issues that may arise such as outgoing, incoming calls, Internet data package and sim credit limits
• Generate Monthly billing reports and ensuring the timely payments. Keenly observe the usage/ credit limits as per designation and ensure compliance of the phone policy.
• Maintaining Data accurately on MIS (leavers, sim issuance)
• Coordination with HO to vehicle maintenance and other related concerns.
• Management of pool car requests
• Developing and sustaining relationships with company-approved vendors.
• Meeting with suitable vendors to assess their products, inquire about their services, negotiate pricing, and communicate any product or service-related concerns.
• Evaluating current vendor management programs and identifying ways to improve them.
• Supervision of inhouse/external meetings and events
• Ensuring travel requests as per predefined TAT’s.
• Optimizing and monitoring company travel policies.
• Market analysis for travel rates and cost effectiveness
• Collecting, sorting and distribution of visiting cards among all the departments.
• Management of process of Business card’s printing & deliveries as per predefined TAT’s.
• Supervision and ensure smooth operations of security cameras and related equipment’s supervision.
• Oversee all onsite and offsite supervision of constructions/ renovation in compliance with building and safety regulations
• Ensure the work progress on daily basis

Job Requirements:

• A team player with leadership skills
• Excellent organizational and multitasking abilities
• An analytical mind with problem solving skills
• Project planning, Scheduling and Execution skills
• Written and verbal communication skills
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• Job Location: Lahore
• Education: Bachelors – preferably in Business Administration