Office Support - Pakistan

Pakistan Centre for Philanthropy; Lahore; Vor Ort; PKR 335.000 - 558.000; Vollzeit

Benefits dieser Stelle

Continuous learning and development

Enhanced parental benefits

A warm, positive working environment

The opportunity to make your mark and

Zusammenfassung

Better Cotton in Lahore is seeking an Office Support to deliver day-to-day administrative tasks and provide essential support to maintain an organized office environment. The role requires a basic understanding of English and clear communication with colleagues and visitors.

You will handle office services, manage supplies, prepare conference rooms, assist with catering, and support minor repairs and documentation as directed by your supervisor.

Qualifikationen

• Administrative, logistical and organisational support to processes and services.

Aufgaben

• Provide administrative and office support to ensure smooth operations.
• Carry out correspondence and other office duties in a timely manner.
• Maintain supplies and ensure office equipment is functional; report damage.
• Manage information and communications systems as required by the workplace.
• Perform tasks assigned by the line manager as needed.
• Ensure services are extended to all individuals equitably.
• Clean and maintain office premises and facilities.
• Prepare conference rooms and catering for meetings.
• Assist with post, courier, photocopying and document scanning tasks.
• Monitor stock levels of stationery and office supplies and report needs.

Jobbeschreibung

Join us at Better Cotton as Office Support, Pakistan. The role ensures the delivery of smooth day-to-day administrative tasks and provides essential support to maintain an efficient, organized, and professional office environment. Basic understanding of English language and ability to communicate is preferred.

Areas that play to your strengths

The Office Support, Pakistan will be responsible for:

Core Tasks:

• In your role you provide administrative, logistical and organisational support to processes and services. You carry out all office services smoothly and on time.
• You fulfil these tasks in accordance with the goals and requirements stipulated by your line manager, completing all correspondence and other office duties assigned to you in an appropriate and timely manner.
• You are responsible for ensuring that there are sufficient supplies of the required office and work materials available and that office equipment is properly maintained. You must report any damage to your line manager immediately.
• You must ensure that an appropriate information and communications management system is in place where this is required under the general conditions of your workplace.
• You perform the tasks assigned to you by your line manager, where required.

Main Tasks:

• Ensure that services are extended to all individuals equally and equitably.
• Clean the office premises, rooms, furniture, floor and windows. Moping, dusting etc.
• Check and refill supplies in all areas, including office supplies and articles in the washrooms and WCs.
• Setup and prepare the conference rooms as instructed.
• Supply hot and cold beverages and other catering services during meetings including serving coffee and tea for guests and visitors, etc.
• Reports if stocks, e.g., of stationery, beverages or kitchen supplies are low, and need to be replaced.
• Receive guests from the reception and accompany them to the concerned office.
• Support office logistics, e.g. take letters to the post office or hand them to courier services.
• Make photocopies and scan documents as required.
• Check office supplies and restock office materials, e.g. ensure that photocopiers are operational by filling with paper, toner cartridges, etc.
• Maintain a list of all the give aways inventories and other stationery items in the office and inform the responsible person in time for replenishment.
• Keep record of cleaning and tea items and timely inform the Operations Officer in identifying any missing items.
• Ensure availability and proper functioning of necessary office supplies and office equipment.
• Repair major damages of office premises, equipment, furniture, etc.
• Organise and follow-up proper maintenance and repair of office premises and equipment.
• If required and as instructed by the supervisor, visit the director’s residence to get their signatures on any important company documents.
• If required and as instructed by the supervisor, visit banks for the submission of utility bills or any other voucher/document.

What we offer

• Continuous learning and development
• Enhanced parental benefits
• A warm, positive working environment where everyone is valued
• The opportunity to make your mark and make a difference.

Working arrangements

The position is full-time (40 hours per week) and will be based in Lahore.

Our hiring process

Initial Screening:

If you are selected, you will be contacted for an initial screening, which may involve a brief phone interview or video call. The purpose is to learn more about you, confirm basic qualifications, and discuss the role and organisation.

Interviews:

If you are confirmed after the initial screening, you will be invited for interviews. The interview process at Better Cotton may include one or more rounds of interviews with various stakeholders, such as the hiring manager, team members, and potentially senior management.

Assessment and Testing:

Depending on the role, you might be required to complete assessments, technical tests, or skills evaluations to gauge your competency and suitability for the position.

Reference Checks:

Once you progress further in the process, reference checks are conducted to validate your work history, skills, and qualifications, and for some roles, your education and criminal history.

After completing interviews, assessments, and reference checks, the hiring team evaluates your performance and fit for the role. If you are selected and your references are relevant and satisfactory, you will receive a formal job offer letter outlining the terms of employment, compensation, benefits, and any other relevant details.

About Better Cotton

Better Cotton is aglobal not-for-profit organisationsupporting theproduction of moreequitableandsustainable cotton at farmlevel. We exist to catalise the cotton farming communitywithpartners,governments and others to continuously drive positive impact by setting standards and facilitating the supply and demand of more sustainable cotton from farm tobrand. In just 15 years we have aligned more than a fifth of the world’s cotton with our standard and helped farmers and farming communities thrive. Join us in building a better, more sustainable future for cotton worldwide.

About our Values

• Trustworthy(including honest, transparent,credible)
• As havingIntegrity(including responsible,authentic)
• Positive(including problem-solving, pragmatic)
• Engaging(including adaptable, inclusive,holistic)
• Daring(including courageous, innovative,game-changing)

Better Cotton is committed to creating a diverse environment and is proud to be an equal opportunity employer with a strong commitment to good practice and transparency in the management of natural, human, and financial resources.

We have a zero-tolerance approach to any attitudes or behaviours that put children or adults at risk of harm. Safeguarding incidents are acts of serious misconduct and are grounds for disciplinary action, up to and including, dismissal and referral to relevant authorities for criminal prosecution. Therefore, all offers of employment are subject to satisfactory references and appropriate screening checks.