Front Desk & Admin Support Specialist

Pakistan Centre for Philanthropy; Attock; On-site; PKR 400,000 - 640,000; Full time

Job summary

Inspire Pakistan is seeking a diligent Admin/Finance Assistant to manage front desk operations and provide essential administrative support. You will greet visitors, handle calls, manage mail and records, and assist with coordinating meetings, internships, and job applications with discretion and professionalism.

The role is based at the Field Office in Attock and requires strong communication, organization, and basic IT skills within a structured environment.

Qualifications

• Bachelor’s degree in Business Administration, Social Sciences, or related field preferred; relevant experience may compensate.
• 1–3 years of reception/front desk/administrative support experience in development, corporate, or service environments.
• Strong communication and interpersonal skills.
• Basic computer proficiency including MS Office and email handling.
• Ability to maintain confidentiality and handle sensitive situations professionally.

Responsibilities

• Front Desk & Visitor Management: greet visitors, determine visit purpose, direct to staff, manage access per procedures.
• Mail, Dispatch & Record Management: receive, log, sort and distribute mail, maintain registers for dispatch and movement of documents.
• Administrative & Clerical Support: perform filing, photocopying, data entry, and maintain organised filing systems.
• Coordination & Office Support: inform staff of arrivals/appointments, assist with internship and job applications routing, ensure branding at reception area.
• Confidentiality, Safety & Conduct: maintain confidentiality, report unusual activity, ensure respectful interactions, abide by Code of Conduct and safeguarding policies.

Skills

Communication

Interpersonal skills

Organizational skills

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Job description

Inspire Pakistan is seeking a diligent Admin/Finance Assistant to manage front desk operations and provide essential administrative support. You will greet visitors, handle calls, manage mail and records, and assist with coordinating meetings, internships, and job applications with discretion and professionalism.

The role is based at the Field Office in Attock and requires strong communication, organization, and basic IT skills within a structured environment.