Front Desk & Admin Coordinator (NGO)

Pakistan Centre for Philanthropy; Islamabad; On-site; PKR 335,000 - 670,000; Full time

Job summary

Inspire Pakistan, a non-governmental organisation, is seeking a Receptionist to manage front desk operations and provide administrative support at the Field Office- DAFI. You will be the first contact for visitors and stakeholders, ensuring professional communication and organized records.

You will handle calls, mail, and basic admin tasks, while supporting meeting coordination, application processing, and adherence to safeguarding and Do No Harm principles.

Qualifications

• Strong communication and interpersonal skills are essential.
• Professional conduct and courteous behaviour.
• Basic computer proficiency including MS Office and email handling.
• Ability to maintain confidentiality and handle sensitive situations.

Responsibilities

• Front Desk & Visitor Management: greet visitors and direct them to staff.
• Manage calls and forward messages; maintain reception logbook.
• Mail, dispatch and record management; process correspondence.
• Administrative & clerical support: filing, photocopying, data entry.
• Coordinate meetings and inform staff of visitor arrivals and appointments.
• Handle internship and job applications; forward to relevant unit.
• Ensure branding materials are displayed at reception area.

Skills

Communication skills

Interpersonal skills

MS Office

Confidentiality

Professional conduct

Education

Bachelor’s degree in Business Administration or related field

Job description

Inspire Pakistan, a non-governmental organisation, is seeking a Receptionist to manage front desk operations and provide administrative support at the Field Office- DAFI. You will be the first contact for visitors and stakeholders, ensuring professional communication and organized records.

You will handle calls, mail, and basic admin tasks, while supporting meeting coordination, application processing, and adherence to safeguarding and Do No Harm principles.