Executive Assistant to US Client (Night Shift)

Digital Auxilius; Karachi Division; On-site; PKR 11,123,470 - 16,685,205; Full time

Benefits offered by this job

Competitive salary

Comprehensive medical health insurance

Employees' Old-Age Benefits Institution (EOBI) coverage

Professional learning and career development support

On-site recreational facilities

Fully equipped indoor gym

Job summary

Digital Auxilius is looking for a dynamic Executive Assistant to support our US-based client. This role involves managing communications, coordinating tasks, and ensuring project operations run smoothly.

We seek an individual with a Bachelor's degree, excellent organizational skills, and a proactive approach to problem-solving. Benefits include competitive salary, health insurance, generous leave, and on-site wellness facilities. Join us to provide top-notch support and enjoy a vibrant workplace culture!

Qualifications

• Proven experience as an executive assistant or similar role.
• Ability to work independently and as a team player.
• Demonstrated discretion in handling sensitive information.

Responsibilities

• Manage emails, calls, and correspondence for the US-based client.
• Coordinate meetings, prepare agendas, and follow-up.
• Assist in preparing reports and presentations for client meetings.

Skills

Exceptional communication skills

Strong organisational skills

Proficiency in Microsoft Office

Time management

Confidentiality

Education

Bachelor's degree in business administration or related field

Tools

Project management tools

Microsoft Office Suite

Job description

Job Summary

Digital Auxilius is in search of a dynamic and resourceful Executive Assistant to provide exceptional support to our US-based client. As the Executive Assistant to US client, you will play a pivotal role in managing communications, coordinating tasks, and ensuring the smooth operation of various projects. This position requires a proactive individual with outstanding organizational skills, the ability to handle multiple responsibilities, and excellent communication skills.

Key Responsibilities

• Serve as the primary point of contact for the US-based client, managing emails, calls, and correspondence.
• Coordinate meetings and appointments, including scheduling, agenda preparation, and follow-up actions.
• Assist in the preparation of reports, presentations, and other documents for client meetings.
• Liaise with internal teams to ensure timely completion of deliverables and resolution of client inquiries.
• Maintain confidentiality and discretion in handling sensitive information and communications.
• Organise travel arrangements, including flights, accommodations, and transportation logistics.
• Manage expenses and budgets related to client engagements, ensuring accuracy and compliance.
• Provide administrative support, including document management, filing, and data entry.
• Collaborate with the client to understand their needs and preferences, providing personalised assistance as required.
• Handle ad‑hoc tasks and special projects as assigned by the client or management team.

Requirements

• Bachelor's degree or equivalent experience in business administration or related field.
• Proven experience as an executive assistant or similar role, preferably in a client-facing capacity.
• Exceptional communication skills, both verbal and written, with a professional demeanor.
• Strong organisational and time management abilities, with the capacity to prioritise tasks effectively.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Familiarity with project management tools and collaboration platforms preferred.
• Ability to work independently with minimal supervision, while also being a team player.
• Demonstrated discretion and confidentiality in handling sensitive information.
• Flexibility to adapt to changing priorities and client needs in a fast‑paced environment.
• Previous experience working with US-based clients or in an international setting is a plus.

Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive medical health insurance coverage.
• Employees' Old-Age Benefits Institution (EOBI) coverage.
• Professional learning, training, and career development support.
• Generous annual leave and paid time off.
• Employee Assistance Program (EAP) for mental health and well‑being.
• Company-sponsored events, celebrations, and team-building activities.
• Diverse, professional, and inclusive workplace culture.
• Clear opportunities for career growth and advancement.
• Access to cutting-edge technology and modern tools.
• Family-friendly policies, including parental leave.
• Transportation assistance and commuter benefits.
• Corporate social responsibility (CSR) and community engagement initiatives.
• On-site recreational facilities, including Table Tennis, Snooker, and Foosball, to promote employee engagement and work-life balance.
• Fully equipped indoor gym to support employee health and fitness.

This is a full-time position offering competitive compensation and benefits. If you are a proactive and detail-oriented professional with a passion for providing top‑notch support to clients, we encourage you to apply by submitting your cover letter and resume.