Executive Assistant to Leadership | On-site, Rawalpindi

HeavenBlu (Pvt.) Ltd.; Saddar; On-site; PKR 502,000 - 837,000; Full time

Benefits offered by this job

Incentive Bonus

Job summary

HeavenBlu (Pvt.) Ltd. is seeking a proactive Personal Assistant to support day-to-day coordination, administration, and communication for company leadership and operational teams in Rawalpindi.

The role requires managing calendars, preparing documents and reports, coordinating with internal teams, customers, suppliers, and delivery operations, and maintaining organized records. On-site work and independent prioritization are essential to keep business operations reliable.

Qualifications

• Proven ability to manage calendars, schedules, meetings, and competing priorities.
• Strong written and verbal communication with professional follow-up skills.
• Proficiency in Microsoft Office or Google Workspace for documents and spreadsheets.
• Accurate record keeping, filing, data entry, and preparation of reports or meeting minutes.
• Ability to coordinate with customers, suppliers, management, and delivery teams.
• Excellent organization, time management, attention to detail, and problem-solving.
• Discretion when handling confidential business information.
• Ability to work independently and meet deadlines in an on-site environment.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Prepare documents, correspondence, reports, meeting notes, and presentations.
• Coordinate communication with internal teams, customers, suppliers, and delivery operations.
• Track assigned tasks, deadlines, orders, and follow-ups.
• Maintain organized physical and digital records, including confidential information.
• Assist with travel, meeting, event, and office arrangements.
• Support routine administrative activities and provide timely updates to management.

Skills

Calendar management

Communication

Organization

Time management

Discretion

Independent work

Problem solving

Meeting minutes

Tools

Microsoft Office

Google Workspace

Job description

HeavenBlu (Pvt.) Ltd. is seeking a proactive Personal Assistant to support day-to-day coordination, administration, and communication for company leadership and operational teams in Rawalpindi.

The role requires managing calendars, preparing documents and reports, coordinating with internal teams, customers, suppliers, and delivery operations, and maintaining organized records. On-site work and independent prioritization are essential to keep business operations reliable.