Executive Assistant — Elevate Operations & Travel

BAT; Islamabad; On-site; PKR 1,200,000 - 2,000,000; Full time

Benefits offered by this job

Annual bonus

Health plans

Work-life balance initiatives

Transportation support

Flexible holidays

Job summary

Pakistan Tobacco Company invites applications for an Executive Assistant in Islamabad. You will manage HoF calendar, travel and claims, coordinate meetings, and handle T&E and budget reports with internal stakeholders.

The ideal candidate has 3–4 years as an Executive Assistant, a bachelor’s degree, and strong English, MS Teams and MS Office skills. Proactive, communicative and able to work independently in a fast-paced environment.

Qualifications

• 3 to 4 years minimum of experience as an Executive Assistant.
• Minimum bachelor’s degree in any relevant field.
• Proficient in administrative tasks and support systems, with strong command of English and expertise in MS Teams and MS Office tools.
• Excellent communication skills with a strong ability in stakeholder management and the capability to independently handle administrative tasks and resolve related issues.
• Demonstrates proactiveness, ownership, and drive, while displaying strong teamwork and interpersonal skills.

Responsibilities

• Manage the Head of Function’s calendar, medical claims, travel & entertainment (T&E) claims, and other assigned day-to-day tasks.
• Assist the functional leadership team with expense claims.
• Oversee travel arrangements for the function, including booking flights, hotels, and coordinating visa applications.
• Organize departmental meetings and events, ensuring end-to-end execution, and coordinate cross-functional meetings with relevant stakeholders.
• Handle T&E portal-related matters, troubleshoot user issues, monitor ageing claims, ensure correct claim submissions, conduct training on T&E policies, and circulate regular educational communications.
• Manage purchase orders, vendor invoices (PO & non-PO), track departmental T&E budgets, consolidate reports, and maintain records of POs, GRNs, and invoices while liaising with internal and external stakeholders.

Skills

Administrative tasks

Stakeholder management

Communication skills

Proactivity

Education

Bachelor's degree

Tools

MS Teams

MS Office

Job description

Pakistan Tobacco Company invites applications for an Executive Assistant in Islamabad. You will manage HoF calendar, travel and claims, coordinate meetings, and handle T&E and budget reports with internal stakeholders.

The ideal candidate has 3–4 years as an Executive Assistant, a bachelor’s degree, and strong English, MS Teams and MS Office skills. Proactive, communicative and able to work independently in a fast-paced environment.