Executive Assistant

BackTech; Karachi Division; On-site; PKR 670,000 - 1,004,000; Full time

Benefits offered by this job

Medical Health Insurance

Job summary

BackTech is seeking a proactive, organized Executive Assistant to provide high-quality administrative and executive support to our clients, including managing schedules, handling communications, and preparing reports.

The ideal candidate is highly organized, quick to learn, an excellent communicator, and comfortable handling multiple priorities in a fast-paced environment, with additional Personal Assistant responsibilities requiring discretion.

Qualifications

• Bachelor’s Degree from a recognized institution.
• Excellent English communication skills, both written and verbal.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office 365 and Google Workspace.
• Experience with Trello or Asana is a plus.
• Medical Health Insurance – Including family coverage (Shariah-compliant).

Responsibilities

• Manage clients’ calendars, including professional and personal appointments, meetings, and schedules.
• Handle email correspondence and other communications on behalf of clients.
• Prepare accurate and comprehensive reports based on data analysis and research.
• Communicate professionally and promptly through emails, messages, and phone calls with clients, team members, and external parties.
• Follow instructions accurately while demonstrating initiative and the ability to work independently.
• Research information online and identify practical solutions to various administrative and operational tasks.
• Handle communications and coordination with utility companies and other service providers.
• Manage multiple tasks simultaneously, prioritize responsibilities, and meet deadlines effectively.
• Learn and adapt quickly to new tools, technologies, processes, and client requirements.
• Maintain proactive communication with clients and promptly report any concerns, uncertainties, or issues.
• Maintain a high level of professionalism, confidentiality, and attention to detail when handling client information.
• Support clients with personal administrative tasks, scheduling, and other responsibilities as required.
• Remain calm and productive when handling urgent or high-pressure situations.
• Be available to work on Pakistani public holidays when required, with prior notice and reasonable scheduling.

Skills

Fluent English

Organizational skills

Time management

Communication skills

Attention to detail

Education

Bachelor’s Degree

Tools

Microsoft Office 365

Google Workspace

Trello/Asana

Job description

Working Hours: 8:00 PM to 5:00 AM (Karachi Time)

Qualification: Bachelor’s Degree

Experience: Relevant experience preferred; Fresh Graduates are encouraged to apply

Language: Fluent English with excellent written and verbal communication skills

Job Summary

BackTech is looking for a proactive, organized, and detail-oriented Executive Assistant to provide high-quality administrative and executive support to our clients. The role involves managing professional and personal schedules, handling communications, preparing reports, coordinating tasks, and independently resolving day-to-day issues.

The ideal candidate should be highly organized, a quick learner, an excellent communicator, and comfortable managing multiple priorities in a fast-paced environment. This position also includes Personal Assistant responsibilities, requiring discretion, resourcefulness, and the ability to handle personal tasks and appointments professionally.

Job Responsibilities

• Manage clients’ calendars, including professional and personal appointments, meetings, and schedules.
• Handle email correspondence and other communications on behalf of clients.
• Prepare accurate and comprehensive reports based on data analysis and research.
• Communicate professionally and promptly through emails, messages, and phone calls with clients, team members, and external parties.
• Follow instructions accurately while demonstrating initiative and the ability to work independently.
• Research information online and identify practical solutions to various administrative and operational tasks.
• Handle communications and coordination with utility companies and other service providers.
• Manage multiple tasks simultaneously, prioritize responsibilities, and meet deadlines effectively.
• Learn and adapt quickly to new tools, technologies, processes, and client requirements.
• Maintain proactive communication with clients and promptly report any concerns, uncertainties, or issues.
• Maintain a high level of professionalism, confidentiality, and attention to detail when handling client information.
• Support clients with personal administrative tasks, scheduling, and other responsibilities as required.
• Remain calm and productive when handling urgent or high-pressure situations.
• Be available to work on Pakistani public holidays when required, with prior notice and reasonable scheduling.

Requirements

• Bachelor’s Degree from a recognized institution.
• Excellent English communication skills, both written and verbal.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, and Outlook.
• Proficiency in Google Workspace, including Google Docs, Sheets, Slides, Drive, and Gmail.
• Strong basic mathematical and analytical skills with the ability to perform calculations accurately.
• Strong online research and problem-solving abilities.
• Ability to multitask, prioritize tasks, and work independently.
• Strong attention to detail and accuracy.
• Ability to remain composed and focused under pressure.
• Familiarity with project management tools such as Trello or Asana is a plus.
• Previous Executive Assistant, Personal Assistant, Administrative Assistant, or similar experience is preferred but not required.
• Medical Health Insurance – Including family coverage (Shariah-compliant)