Event Coordinator

The Catalyst Group; Lahore; On-site; PKR 279,000 - 469,000; Full time

Job summary

The Catalyst Group is seeking an Events Coordinator in Lahore to oversee on-ground event operations from setup to execution. You will manage venue readiness, coordinate decor, lighting, and logistics while ensuring all internal teams align to plan and schedules.

The role requires hands-on experience in event execution, strong organization, and the ability to work flexible hours including evenings and weekends as events demand.

Qualifications

• Experience in event coordination, operations, hospitality, or logistics.
• Ability to manage multiple tasks and deadlines.
• Comfort working under pressure in fast-paced, on-ground environments.

Responsibilities

• Arrive early at venues to oversee preparations and readiness.
• Coordinate on-ground setup including decor, staging, lighting, and signage.
• Track timely delivery of supplies and equipment to the venue.
• Coordinate with internal teams (production, design, logistics, procurement).
• Conduct venue checks to identify missing items and ensure resolutions.
• Troubleshoot on-ground challenges and minimize disruptions.
• Maintain event checklists and document learnings for future events.

Skills

Organisational skills

Coordination

Communication skills

On-ground execution

Hospitality/logistics understanding

Proactive problem solving

Job description

Job Description

Location: Lahore

About the Role

The Catalyst Group is hiring an Events Coordinator for one of Pakistan’s largest and most premium event management companies, known for delivering high-end events and exceptional client experiences.

The Event Coordinator will oversee on-ground operations on event days, ensuring that every aspect of the event is executed smoothly and according to plan. From arriving at the venue ahead of schedule and supervising setup to coordinating deliveries, managing supplies, and aligning internal teams, the individual will be responsible for ensuring everything is in place before the event begins and that operations run seamlessly throughout.

Key Responsibilities

• Arrive at event venues ahead of schedule to oversee preparations and ensure readiness before the event begins.
• Coordinate on-ground setup, ensuring décor, staging, furniture, lighting, signage, and other event elements are installed according to approved plans.
• Track the timely delivery of supplies, equipment, décor, and other materials, ensuring all items reach the venue as required.
• Coordinate with internal teams, including production, design, logistics, client servicing, and procurement, to ensure smooth execution.
• Conduct venue checks before the event to identify missing supplies, incomplete setups, or other issues, ensuring they are resolved promptly.
• Troubleshoot unexpected on-ground challenges and coordinate with the relevant teams to minimise disruptions.
• Maintain event checklists and document any operational issues or learnings for future events.

Key Requirements

• Relevant experience in event coordination, event operations, hospitality, logistics, or a similar role. Candidates with hands‑on event execution experience will be preferred.
• Strong organisational and coordination skills, with the ability to manage multiple tasks and deadlines simultaneously.
• Ability to work effectively under pressure and resolve unexpected challenges in a fast-paced, on-ground environment.
• Strong communication and interpersonal skills to coordinate with internal teams, vendors, suppliers, and venue staff.
• A proactive, hands‑on approach, with the ability to identify potential issues and address them before they affect event execution.
• Willingness to work on-site, travel to event venues, and work flexible hours, including evenings and weekends, depending on event schedules.