Associate Officer

Farbstoffe Intl; Punjab; On-site; PKR 600,000 - 800,000; Full time

Job summary

Farbstoffe Intl seeks an Associate Officer to manage administrative functions across the plant. You will handle documentation, record-keeping and vendor coordination, acting as the bridge between Production, HR, Accounts and HSE to ensure smooth information flow.

The role requires attention to labour laws, Factory Act compliance and chemical safety. Proficiency in MS Office and ERP systems, with strong communication and confidentiality, is essential.

Qualifications

• Intermediate or Graduation required.
• 2–3 years of administrative experience, preferably in manufacturing.
• Basic understanding of labour laws, Factory Act and chemical safety compliance.
• Working knowledge of MS Office and ERP systems.
• Strong documentation, communication and problem‑solving skills.
• Disciplined, confidentiality and interdepartmental coordination.

Responsibilities

• Office Management: Maintain office supplies, stationery, furniture, utilities and general cleanliness.
• Documentation: Draft letters, memos, notices, meeting minutes and official correspondence.
• Record Keeping: Maintain employee files, attendance, leave records, visitor logs and company policies.
• Coordination: Liaise between Production, HR, Accounts, HSE and Management.
• Compliance & Legal: Help maintain licences — PESO, Fire NOC, Factory Licence, Environmental NOC and Hazardous Waste authorisation.
• Safety Coordination: Work with HSE on safety drills, PPE records, MSDS filing and incident reports.
• Vendor Management: Coordinate with suppliers for chemicals, packing material, lab equipment and office items, and maintain the vendor database.
• Inventory Control: Track office inventory and non-technical store items such as PPE, cleaning chemicals and safety equipment.
• Purchase Orders: Raise POs for admin items, collect quotations and compare rates.
• Bill Processing: Collect and verify vendor bills and forward them to Accounts for payment.
• Petty Cash: Maintain the petty cash book and vouchers.
• Asset Register: Maintain the record of company assets including ACs, computers and vehicles.

Skills

Documentation

Communication

Problem-solving

MS Office

ERP systems

Education

Intermediate/Graduation

Tools

MS Office

ERP systems

Job description

We need an Associate Officer to keep the administrative side of the plant running — documentation, records, compliance paperwork and vendor coordination. The role sits between Production, HR, Accounts and HSE, so a good part of the job is making sure information and paperwork move cleanly between them. Familiarity with factory compliance requirements will help you settle in quickly.

Responsibilities

• Office Management: Maintain office supplies, stationery, furniture, utilities and general cleanliness
• Documentation: Draft letters, memos, notices, meeting minutes and official correspondence
• Record Keeping: Maintain employee files, attendance, leave records, visitor logs and company policies
• Coordination: Act as liaison between Production, HR, Accounts, HSE and Management
• Compliance & Legal: Help maintain licences — PESO, Fire NOC, Factory Licence, Environmental NOC and Hazardous Waste authorisation
• Safety Coordination: Work with the HSE department on safety drills, PPE records, MSDS filing and incident reports
• Vendor Management: Coordinate with suppliers for chemicals, packing material, lab equipment and office items, and maintain the vendor database
• Inventory Control: Track office inventory and non-technical store items such as PPE, cleaning chemicals and safety equipment
• Purchase Orders: Raise POs for admin items, collect quotations and compare rates
• Bill Processing: Collect and verify vendor bills and forward them to Accounts for payment
• Petty Cash: Maintain the petty cash book and vouchers
• Asset Register: Maintain the record of company assets including ACs, computers and vehicles

Requirements

• Intermediate or Graduation
• 2 to 3 years of administrative experience, preferably in a manufacturing setup
• Basic understanding of labour laws, the Factory Act and chemical safety compliance
• Working knowledge of MS Office and ERP systems
• Strong documentation, communication and problem-solving skills
• Disciplined, able to handle confidential information, and good at coordinating across departments