Assistant Manager Administration

Akhuwat; Kasur; On-site; PKR 670,000 - 1,116,000; Full time

Job summary

Akhuwat is seeking an administrative associate to support the institute's administration and operations. You will help manage day-to-day activities, coordinate with departments, and ensure adherence to SOPs.

The role requires at least 3 years of relevant experience and a Bachelor's degree. Proficiency with MS Word, Excel, and PowerPoint is desirable to maintain records, reports, and communications.

Qualifications

• Minimum of 3 years of admin experience.
• Bachelor’s degree from an HEC recognized University.
• Strong coordination, communication, and reporting abilities.

Responsibilities

• Assist in managing day-to-day administrative and operational activities.
• Coordinate with departments and staff for timely completion of tasks.
• Conduct regular inspections and routine checks of campus facilities and report deficiencies.
• Maintain and update administrative records, reports, and meeting minutes.
• Follow up on pending administrative matters and procurement requirements.
• Support in preparing reports and administrative updates for management.

Skills

Strong coordination and follow-up

Good communication and reporting

Ability to handle fast-paced admin

Education

Bachelor’s degree from an HEC recognized University

Tools

MS Word

MS Excel

PowerPoint

Job description

Assist the administration team in managing routine administrative and operational activities to ensure smooth functioning of the institute.

The key deliverables of the position are given as follows:

• Assist in managing day-to-day administrative and operational activities of the institute in accordance with approved SOPs, policies, procedures and management instructions.
• Coordinate with concerned departments and staff for timely completion of assigned administrative tasks, departmental demands, inspections, operational requirements and follow-up actions.
• Conduct regular inspections and routine checks of cleanliness, security, mess, store, classrooms, offices, hostels and other general campus arrangements, and report any deficiencies to the concerned supervisor.
• Maintain and update administrative records, reports, inspection checklists, meeting minutes, correspondence, statements and other documentation required for effective monitoring and record keeping.
• Follow up with concerned departments and staff regarding pending administrative matters, repair and maintenance issues, procurement requirements and other operational concerns to ensure timely resolution.
• Coordinate with security, housekeeping, mess, store, maintenance and other support functions to ensure smooth daily operations and proper implementation of assigned responsibilities.
• Support the Deputy Administration Manager and Administrator in preparation of reports, reviews, schedules and administrative updates required by management.

Work Experience:

Minimum of 3 years

Educational Qualification:

Bachelor’s degree from an HEC recognized University.

Skills

• Strong coordination and follow-up skills
• Good communication and reporting skills
• Ability to handle fast-paced administrative work
• Proficiency in MS Word, Excel and PowerPoint