ASSISTANT MANAGER ADMINISTRATION (KARACHI)

Icap; Karachi Division; On-site; PKR 600,000 - 900,000; Full time

Job summary

Icap is looking for an experienced individual to manage facility bookings and oversee event logistics in Karachi. Candidates should possess a Master's or Bachelor's degree in Business/Public Administration and have 3-5 years of experience in office administration.

The role involves ensuring effective maintenance of office facilities, coordinating with stakeholders for operational activities, and supervising administrative staff. Strong organizational skills and experience in event coordination are essential.

Qualifications

• Master's or Bachelor's degree in a relevant field.
• 3-5 years of experience in office administration or operations.
• Experience in event coordination and records management.

Responsibilities

• Manage facility bookings and coordinate venue arrangements.
• Oversee event logistics and ensure venue readiness.
• Supervise administrative arrangements for examinations.
• Manage the operation of the organization's vehicle fleet.
• Coordinate with internal and external stakeholders.

Skills

Event coordination

Office administration

Records management

Communication

Education

Master’s or Bachelor’s degree in Business/Public Administration

Job description

Job Responsibilities

• Manage facility bookings and coordinate venue arrangements for meetings, events, examinations, and external rentals.
• Oversee event logistics, including seating plans, audio-visual arrangements, venue readiness, and protocol requirements.
• Ensure effective maintenance, cleanliness, and smooth day-to-day operation of office facilities.
• Supervise administrative arrangements for examinations, events, and facility rentals in accordance with organizational standards.
• Manage the operation, maintenance, servicing, insurance, and documentation of the organization's vehicle fleet.
• Supervise housekeeping and support staff to ensure high service standards and efficient service delivery.
• Oversee the monitoring and maintenance of CCTV and security surveillance systems.
• Coordinate with internal and external stakeholders to support administrative and operational activities.
• Perform any other duties assigned by Management from time to time.

Job Specifications

• Master’s or Bachelor’s degree in Business/Public Administration, Management, or related field, from HEC recognized university.
• 3–5 years of proven work experience in office administration, people services, or operations preferably in an educational or professional institution.
• Experience in handling documentation, records management, and exposure to event coordination is desirable.