Assistant Manager Admin (Mid Shift)

VIDIZMO LLC; Karachi Division; Sur place; PKR 1 000 000 - 2 000 000; Plein temps

Avantages offerts par ce poste

Health Insurance (OPD/IPD)

Daily Lunch Facility

Separate Maternity Cover

Leave encashment

Car Support Program

Referral Bonus

EOBI

Bi-Annual Increment.

Provident Fund

Career Growth

Bonus (benefits vary based on location

Résumé du poste

VIDIZMO LLC is seeking an Assistant Manager Admin to organize and coordinate administration duties and office procedures. You will oversee administrative operations, supervise staff, and manage facilities to ensure smooth daily activities across locations.

The role requires strong organizational and communication skills, attention to detail, and flexibility for maintenance tasks. Fluency in English is essential, with experience in invoicing, vendor relations, and fleet management valued.

Qualifications

• Proven experience in office administration, front office, or administrative support.
• Strong time management and multi-tasking abilities.
• Fluent English—written and spoken.

Responsabilités

• Organize office operations and procedures.
• Manage office building administration for maintenance and renovation.
• Ensure timely invoicing and payments.
• Coordinate transport and carpool services for staff.
• Negotiate contracts and pricing with office vendors and lease providers.
• Address employee queries on office management issues (stationery, IT hardware, travel).
• Liaise with cleaning, catering, and security vendors.
• Plan in-house or off-site events and conferences.

Connaissances

Office management

Fleet management

Administrative support

Time management

Communication skills

Fluent English

Formation

Bachelor's degree

Outils

Excel

IT literacy

Description du poste

We are currently looking for an ‘Assistant Manager Admin’ responsible to organize and coordinate administration duties and office procedures. As an Admin Manager you will be responsible for overseeing and managing administrative operations within an organization. You will be in charge of coordinating administrative tasks, supervising administrative staff, managing facilities and resources, and ensuring smooth day-to-day operations. The ideal candidate for this role should have excellent organizational, leadership, and communication skills, as well as a keen eye for detail.

VIDIZMO provide Video Content Management systems to Fortune 5000 companies and Governments across the globe and are recognized in Gartner's Magic Quadrant and IDC MarketScape for Digital Evidence Management as one of the top 7 companies in the world. VIDIZMO products include EnterpriseTube and Digital Evidence Management System (DEMS). VIDIZMO DEMS helps public safety organizations to store, manage, process and digital evidence, while EnterpriseTube empowers customers to deliver Live as well as On-Demand Video Streaming to their audience, store and share multimedia content as well as perform Video and Audio Analysis using artificial intelligence.

Job Description:

• Organize office operations and procedures.
• Manage office building administration task for maintenance & renovation.
• Ensure that all items are invoiced and paid on time.
• Manage the Carpool service or any other transport related issues of the employees and office
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Address employees queries regarding office management issues (e.g. stationery, IT Hardware and travel arrangements)
• Liaise with vendors, including cleaning, catering and security services.
• Plan in-house or off-site activities, like parties, celebrations and conferences.

Requirements:

• Proven experience as an Office Assistant, Front office manager or Administrative assistant and fleet management
• Knowledge of office administrator responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• A creative mind with an ability to suggest improvements
  
• Available in flexible timings whenever required for office maintenance activities.
  

Required Qualification:

• Possess at least 5 years’ in managing the company's administration
• Must be graduated.
• IT literate, with advanced Excel skills.
• Experience dealing with employees and vendors, internal and external respectively
• Proven skills in administration and data management.
• Strong organization and communication skills.
• Fluent English - Written and Spoken.

Benefits:

• Health Insurance (OPD/IPD)
• Daily Lunch Facility
• Separate Maternity Cover
• Leave encashment
• Car Support Program
• Referral Bonus
• EOBI
• Bi-Annual Increment.
• Provident Fund
• Career Growth
• Bonus (benefits vary based on location)

Multiple Locations:

Pakistan, India, UAE, Australia, Canada & USA (benefits vary based on location)