Administration Manager

Foremost; Islamabad; On-site; PKR 600,000 - 1,000,000; Full time

Job summary

Foremost in Islamabad seeks an experienced Office Administrator/Facilities Manager to oversee day-to-day operations, budgeting, relocation projects, and staff supervision. You will ensure smooth office functioning, manage expenses, coordinate equipment and pantry upkeep, and maintain strong vendor relationships.

You will liaise with landlords, vendors, and senior management, plan monthly gatherings and major annual events, and handle confidential information with discretion in a fast-paced

Qualifications

• Bachelor's degree in Business Administration or a related field.
• At least 5 years of relevant experience in office administration or facilities/office management.
• Comfortable liaising directly with landlords/building management, vendors, and senior management (HQ/GM).
• Experience handling office relocation or lease/rental negotiations is a plus.
• Event planning/coordination experience is a plus.

Responsibilities

• Act as the main point of contact with building/office management for day-to-day matters, including negotiating lease renewals and rental increases.
• If the office needs to relocate, source and shortlist suitable new office options and prepare a proposal for the General Manager's (GM) review and approval.
• Manage office expenses, petty cash, and administrative budgets, maintaining accurate bookkeeping and administrative records/documents.
• Arrange office equipment and furniture, coordinating repairs/replacements as needed; prepare workstations and equipment (e.g. laptops) for new colleagues before their start date, coordinating with HR on start dates.
• Supervise office support staff (e.g. office boys, drivers, security, and maintenance personnel), monitoring attendance, punctuality, and workplace discipline.
• Ensure pantry supplies are stocked and the office remains clean, safe, secure, and well maintained.
• Respond promptly to requests from HQ, the GM, and colleagues; arrange transportation and travel logistics for meetings, events, and guests; and resolve office-related issues quickly.
• Liaise and maintain working relationships with reliable vendors for office supplies, maintenance, and services.
• Source vendors and negotiate pricing/terms for office and event needs.
• Plan and organize monthly team gatherings, including selecting restaurants/venues.
• Coordinate the company's two major annual events (e.g. one around March and one around September, including the company anniversary), working with event coordinators and vendors as needed.

Skills

Organizational & Time Management

Communication

Negotiation

Responsiveness

Bookkeeping & Numeracy

Event Coordination

Discretion

Computer Literacy

Education

Bachelor's degree in Business Administration

Job description

• Building / Landlord Liaison: Act as the main point of contact with building/office management for day-to-day matters, including negotiating lease renewals and rental increases.
• Office Relocation: If the office needs to relocate, source and shortlist suitable new office options and prepare a proposal for the General Manager's (GM) review and approval.
• Expenses & Records: Manage office expenses, petty cash, and administrative budgets, maintaining accurate bookkeeping and administrative records/documents.
• Equipment & Workstation Setup: Arrange office equipment and furniture, coordinating repairs/replacements as needed; prepare workstations and equipment (e.g. laptops) for new colleagues before their start date, coordinating with HR on start dates.
• Support Staff Supervision: Supervise office support staff (e.g. office boys, drivers, security, and maintenance personnel), monitoring attendance, punctuality, and workplace discipline.
• Pantry & Office Upkeep: Ensure pantry supplies are stocked and the office remains clean, safe, secure, and well maintained.
• Responsiveness & Logistics: Respond promptly to requests from HQ, the GM, and colleagues; arrange transportation and travel logistics for meetings, events, and guests; and resolve office-related issues quickly.
• Vendor Relationships: Liaise and maintain working relationships with reliable vendors for office supplies, maintenance, and services.
• Sourcing & Negotiation: Source vendors and negotiate pricing/terms for office and event needs.
• Monthly Gatherings: Plan and organize monthly team gatherings, including selecting restaurants/venues.
• Annual Events: Coordinate the company's two major annual events (e.g. one around March and one around September, including the company anniversary), working with event coordinators and vendors as needed.

Qualifications

• Bachelor's degree in Business Administration or a related field.
• At least 5 years of relevant experience in office administration or facilities/office management.
• Comfortable liaising directly with landlords/building management, vendors, and senior management (HQ/GM).
• Experience handling office relocation or lease/rental negotiations is a plus.
• Event planning/coordination experience is a plus.

Required Skills

• Organizational & Time Management: Able to plan, prioritize, and manage multiple tasks in a fast-paced environment.
• Communication: Strong verbal and written communication skills for liaising with HQ, GM, colleagues, landlords, and vendors.
• Negotiation: Confident negotiating rental terms, vendor contracts, and event bookings.
• Responsiveness: Able to respond promptly and resolve issues quickly when approached by HQ, management, or colleagues.
• Bookkeeping & Numeracy: Comfortable tracking expenses and petty cash accurately.
• Event Coordination: Able to plan and run both small team gatherings and larger annual company events.
• Discretion: Able to handle confidential and sensitive information with discretion.
• Computer Literacy: Proficient in Microsoft Office and general administrative systems.