Admin Manager

Amigo Software Limited; Lahore; On-site; PKR 1,339,000 - 2,678,000; Full time

Job summary

Amigo Software Limited seeks an Admin Manager to lead all administrative and operational functions, with a strong emphasis on handling external matters and representing the company externally.

The ideal candidate has 4–6 years of relevant experience, solid market knowledge, and excellent negotiation, communication and leadership skills to manage a team and coordinate cross-functionally.

Qualifications

• Minimum Intermediate; a Bachelor's degree will be preferred.
• 4 to 6 years of relevant experience in administration, operations or external affairs.
• Strong market knowledge and market assessment ability is mandatory.
• Sharp, keen and alert mind with strong observation and analytical skills.
• Proven ability to handle situations, pressure and unexpected matters independently.
• Strong ability to manage and resolve all external matters of the company.
• Excellent negotiation and vendor management skills.
• Good verbal and written communication skills.
• Strong decision-making and problem-solving skills.
• Good organizational, multitasking and time-management skills.

Responsibilities

• Manage the overall administrative and operational functions of the company.
• Handle all external matters of the company, including dealings with vendors, suppliers, service providers, landlords and outside parties.
• Act as the company's primary representative in external meetings, dealings and negotiations.
• Conduct market assessment and maintain up-to-date market knowledge of rates, pricing, vendors and availability of goods and services.
• Negotiate with vendors and suppliers to secure the best rates, terms and service quality.
• Oversee procurement of office supplies, equipment, assets and services.
• Manage office facilities, maintenance, utilities, security and housekeeping arrangements.
• Handle unexpected situations and resolve issues promptly with sound judgement and quick decision making.
• Liaise with government departments, regulatory bodies and local authorities for approvals, licenses, renewals and compliance matters.
• Maintain and renew company documentation, contracts, agreements, licenses and insurance.
• Supervise administrative and support staff including drivers, office attendants, security and housekeeping, and manage duty rosters.
• Arrange travel, transport, accommodation and logistics for staff, management and visitors.
• Prepare and control the administrative budget, monitor expenses and identify cost-saving opportunities.
• Maintain proper records, files and administrative reports and present updates to management.
• Coordinate with internal departments such as HR, Finance and IT for smooth day-to-day operations.
• Ensure compliance with company policies, health and safety standards.
• Support in organizing company events, meetings, client visits and official gatherings.
• Perform other administrative and operational tasks assigned by management.

Skills

Vendor management

Negotiation

Market knowledge

Communication

Decision making

Problem solving

Office software

Leadership

Multitasking

Time management

Education

Intermediate

Bachelor's degree preferred

Tools

Microsoft Office

Job description

We are looking for an Admin Manager to lead and manage the company's overall administrative and operational functions, with a strong focus on handling all external matters of the company. The ideal candidate should have 4 to 6 years of relevant experience, strong market knowledge and market assessment ability, a sharp and keen mind, excellent situation-handling skills and the confidence to represent the company before outside parties.

Key Responsibilities

• Manage the overall administrative and operational functions of the company.
• Handle all external matters of the company, including dealings with vendors, suppliers, service providers, landlords and outside parties.
• Act as the company's primary representative in external meetings, dealings and negotiations.
• Conduct market assessment and maintain up-to-date market knowledge of rates, pricing, vendors and availability of goods and services.
• Negotiate with vendors and suppliers to secure the best rates, terms and service quality.
• Oversee procurement of office supplies, equipment, assets and services.
• Manage office facilities, maintenance, utilities, security and housekeeping arrangements.
• Handle unexpected situations and resolve issues promptly with sound judgement and quick decision making.
• Liaise with government departments, regulatory bodies and local authorities for approvals, licenses, renewals and compliance matters.
• Maintain and renew company documentation, contracts, agreements, licenses and insurance.
• Supervise administrative and support staff including drivers, office attendants, security and housekeeping, and manage duty rosters.
• Arrange travel, transport, accommodation and logistics for staff, management and visitors.
• Prepare and control the administrative budget, monitor expenses and identify cost-saving opportunities.
• Maintain proper records, files and administrative reports and present updates to management.
• Coordinate with internal departments such as HR, Finance and IT for smooth day-to-day operations.
• Ensure compliance with company policies, health and safety standards.
• Support in organizing company events, meetings, client visits and official gatherings.
• Perform other administrative and operational tasks assigned by management.

Required Qualifications & Skills

• Minimum Intermediate; a Bachelor's degree will be preferred.
• 4 to 6 years of relevant experience in administration, operations or external affairs.
• Strong market knowledge and market assessment ability is mandatory.
• Sharp, keen and alert mind with strong observation and analytical skills.
• Proven ability to handle situations, pressure and unexpected matters independently.
• Strong ability to manage and resolve all external matters of the company.
• Excellent negotiation and vendor management skills.
• Good verbal and written communication skills.
• Strong decision-making and problem-solving skills.
• Good organizational, multitasking and time-management skills.
• Working knowledge of Microsoft Office (Word, Excel).
• Ability to maintain confidentiality of company information.
• Ability to work independently as well as lead and manage a team.

Preferred Skills

• Experience in dealing with government departments and regulatory authorities.
• Experience in procurement, vendor negotiation and cost control.
• Experience in facility, asset and fleet management.
• Valid driving license and own conveyance.
• Prior experience in an IT or technology company environment.