Admin Assistant Manager

Ideas; Karachi Division; On-site; PKR 1,200,000 - 2,400,000; Full time

Job summary

Ideas is seeking a seasoned administrative professional to lead support functions in Karachi. You will manage records, contracts, and service documentation while driving monthly dashboards and performance reports.

With 4–5 years of relevant experience, you will supervise staff, coordinate with departments and providers, and ensure facilities meet defined standards in a dynamic office environment.

Qualifications

• Experience in administration or facilities management.
• Proven ability to prepare reports and dashboards for management.
• Strong leadership and people-management skills.

Responsibilities

• Manage and maintain administration records, reports, contracts, and service documentation.
• Develop and present monthly administrative dashboards and performance reports.
• Coordinate with internal departments and external service providers to ensure timely fulfillment of administrative requirements.
• Supervise administrative staff, delegate responsibilities, and monitor task completion.
• Conduct regular inspections of housekeeping, canteen, transport, and office facilities and services.
• Monitor service quality and ensure compliance with standards and procedures.
• Identify gaps and implement corrective actions to improve efficiency.
• Support day-to-day administrative and facility-related operations.

Skills

Stakeholder coordination

Documentation

Reporting

Team supervision

Communication

Education

Bachelor’s or Master’s in Business Administration

Tools

MS Office

Job description

JOB-192 Support Functions Closes 8 November

What you'll do

• Manage and maintain administration records, reports, contracts, and service-related documentation.
• Develop and present monthly administrative dashboards and performance reports.
• Coordinate with internal departments and external service providers to ensure timely fulfillment of administrative requirements.
• Supervise administrative staff, delegate responsibilities, and monitor task completion.
• Conduct regular inspections of housekeeping, canteen, transport, office facilities, and other administrative services.
• Monitor service quality and ensure compliance with defined administrative standards and procedures.
• Identify operational gaps and implement corrective actions to improve administrative efficiency.
• Support the smooth execution of day-to-day administrative and facility-related operations.

What we're looking for

• Bachelor’s or Master’s degree in Business Administration or a related discipline.
• 4–5 years of relevant experience in administration, facilities management, or a similar role.
• Strong skills in stakeholder coordination, documentation, reporting, and team supervision.
• Proficiency in MS Office and administrative reporting tools.
• Strong organizational, communication, problem-solving, and leadership skills.