Zoho Systems Architect & Executive Assistant

VA Masters; Cebu City; On-site; PHP 360,000 - 480,000; Full time

Job summary

VA Masters in Cebu City seeks a skilled Zoho Specialist (Executive Assistant) to support operations, implement and configure workflows within the Zoho ecosystem, and provide executive-level admin support.

You will manage Zoho CRM/Projects, design processes, keep calendars across time zones, maintain client records, coordinate internal communications, assist with lead tracking and pipeline management, and contribute to SOP documentation.

Qualifications

• Hands-on experience with Zoho ecosystem, especially Zoho CRM, Zoho Projects, and workflow automation.
• Ability to build, configure, and customize Zoho modules, workflows, blueprints, and integrations.
• Strong organizational and calendar management skills.
• Experience with database management and CRM data hygiene.
• Reliable, detail-oriented, and able to work independently with minimal supervision.
• Strong written and verbal communication skills.
• Comfortable working across multiple time zones.

Responsibilities

• Implement, configure, and maintain the Zoho CRM platform, including building workflows, automations, and custom modules.
• Design and optimize business processes within the Zoho ecosystem to support operational efficiency.
• Manage executive calendar, email inbox, and scheduling across multiple time zones.
• Maintain and update client databases and records within Zoho CRM.
• Coordinate internal communications and ensure smooth information flow across team members.
• Assist with lead tracking, client follow-ups, and pipeline management within the CRM.
• Support day-to-day administrative tasks as assigned by the business owner.
• Contribute to the development and documentation of standard operating procedures within Zoho.
• Handle inbound and outbound client communications when needed.

Skills

Zoho ecosystem

Zoho CRM/Projects/workflows

Calendar management

CRM data hygiene

Independent worker

Written & verbal communication

Multi-timezone coordination

Tools

Zoho Desk

Zoho Analytics

Zoho Books

Job description

VA Masters in Cebu City seeks a skilled Zoho Specialist (Executive Assistant) to support operations, implement and configure workflows within the Zoho ecosystem, and provide executive-level admin support.

You will manage Zoho CRM/Projects, design processes, keep calendars across time zones, maintain client records, coordinate internal communications, assist with lead tracking and pipeline management, and contribute to SOP documentation.