ZOHO Specialist (Executive Assistant)

Tavor Perry; Kidapawan; Remote; PHP 400,000 - 700,000; Full time

Job summary

Tavor Perry seeks a skilled ZOHO Specialist (Executive Assistant) to support the operations of a growing building advocacy and client support business. The role focuses on implementing, configuring, and building workflows within Zoho, while providing executive-level administrative support.

The ideal candidate combines deep Zoho platform expertise with strong organizational skills and a proactive, solutions-oriented mindset.

Qualifications

• Hands-on experience with the Zoho ecosystem (CRM, Projects) and workflow automation.

Responsibilities

• Implement, configure, and maintain the Zoho CRM platform, including building workflows, automations, and custom modules.

Skills

Zoho CRM

Zoho Projects

Workflow automation

Calendar management

CRM data hygiene

Executive support

Multitasking

Communication

Tools

Zoho Desk

Zoho Analytics

Zoho Books

Zoho One

Job description

Job Summary

We’re pleased to be adding a skilled ZOHO Specialist (Executive Assistant) to support the operations of a growing building advocacy and client support business. The primary focus of this role is implementing, configuring, and building workflows within the Zoho ecosystem, while also providing executive-level administrative support. The ideal candidate combines deep Zoho platform expertise with strong organizational skills and a proactive, solutions-oriented mindset.

Key Responsibilities

• Implement, configure, and maintain the Zoho CRM platform, including building workflows, automations, and custom modules

• Design and optimize business processes within the Zoho ecosystem to support operational efficiency

• Manage executive calendar, email inbox, and scheduling across multiple time zones

• Maintain and update client databases and records within Zoho CRM

• Coordinate internal communications and ensure smooth information flow across team members

• Assist with lead tracking, client follow-ups, and pipeline management within the CRM

• Support day-to-day administrative tasks as assigned by the business owner

• Contribute to the development and documentation of standard operating procedures within Zoho

• Handle inbound and outbound client communications when needed

Mandatory Skills

• Demonstrated hands-on experience with the Zoho ecosystem, particularly Zoho CRM, Zoho Projects, and workflow automation

• Ability to build, configure, and customize Zoho modules, workflows, blueprints, and integrations

• Strong organizational and calendar management skills

• Experience with database management and CRM data hygiene

• Reliable, detail-oriented, and able to work independently with minimal supervision

• Strong written and verbal communication skills

• Comfortable working across multiple time zones

Preferred Skills

• Experience supporting executives or business owners in a virtual capacity

• Familiarity with Zoho One or multiple Zoho apps beyond CRM (e.g., Zoho Desk, Zoho Analytics, Zoho Books)

• Background in construction, real estate, or property-related industries

• Experience handling client-facing calls (inbound and outbound)

• Ability to manage multiple projects simultaneously

• Experience in setting up Zoho for new business units or franchise operations

Why Join Us

This is a unique opportunity to play a foundational role in a growing company that is expanding internationally. You will have the chance to shape systems and processes from the ground up, with a clear path to increased responsibilities and full-time hours as the business scales. If you thrive on building efficient systems and enjoy working directly with a business owner, this role is an excellent fit.