Executive Assistant VA (Zoho)

Tavor Perry; Dumaguete; On-site; PHP 446,000 - 670,000; Full time

Job summary

Tavor Perry seeks a skilled ZOHO Specialist (Executive Assistant) to support operations of a growing building advocacy and client support business. You will implement, configure, and build workflows within the Zoho ecosystem while providing executive-level administrative support across time zones.

The ideal candidate has deep Zoho platform expertise, strong organizational skills, and a proactive, solutions-minded approach. This role offers growth as the business scales internationally.

Qualifications

• Hands-on experience with Zoho ecosystem (CRM, Projects, automation).
• Build, configure, and customize Zoho modules, workflows, integrations.
• Strong organizational and calendar management skills.
• Background in database management and CRM data hygiene.
• Self-directed with minimal supervision.
• Solid written and verbal communication skills.
• Experience working across multiple time zones.

Responsibilities

• Implement, configure, and maintain Zoho CRM including workflows and custom modules.
• Map out and optimize business processes within Zoho to boost efficiency.
• Oversee the executive's calendar, email inbox, and scheduling across time zones.
• Keep client databases in Zoho CRM accurate and up to date.
• Coordinate internal communications across the team.
• Assist with lead tracking, client follow-ups, and pipeline management.
• Perform day-to-day administrative tasks for the owner.
• Contribute to developing and documenting SOPs within Zoho.
• Manage inbound/outbound client communications when needed.

Skills

Zoho CRM

Zoho Projects

Workflow automation

Calendar management

CRM data hygiene

Communication skills

Multi-time zone

Self-directed

Tools

Zoho Desk

Zoho Analytics

Zoho Books

Job description

Job Summary:

We're hoping to welcome a skilled ZOHO Specialist (Executive Assistant) to support the operations of a growing building advocacy and client support business. At the core of this role is implementing, configuring, and building workflows within the Zoho ecosystem, combined with executive-level administrative support. The best fit brings deep Zoho platform expertise together with strong organizational skills and a proactive, solutions-minded approach.

Key Responsibilities:

• Implement, configure, and maintain the Zoho CRM platform, including building workflows, automations, and custom modules

• Map out and optimize business processes within the Zoho ecosystem to boost operational efficiency

• Oversee the executive's calendar, email inbox, and scheduling across multiple time zones

• Keep client databases and records in Zoho CRM accurate and up to date

• Coordinate internal communications so information flows smoothly across the team

• Help with lead tracking, client follow-ups, and pipeline management in the CRM

• Carry out day-to-day administrative tasks assigned by the business owner

• Contribute to developing and documenting standard operating procedures within Zoho

• Manage inbound and outbound client communications when needed

Mandatory Skills:

• Established hands‑on experience with the Zoho ecosystem, particularly Zoho CRM, Zoho Projects, and workflow automation

• Ability to build, configure, and customize Zoho modules, workflows, blueprints, and integrations

• Strong organizational and calendar management skills

• Background in database management and CRM data hygiene

• Accountable, careful, and self‑directed with minimal supervision

• Solid written and verbal communication skills

• At ease working across multiple time zones

Preferred Skills:

• Experience providing virtual support to executives or business owners

• Understanding of Zoho One or multiple Zoho apps beyond CRM (e.g., Zoho Desk, Zoho Analytics, Zoho Books)

• Experience in construction, real estate, or property‑related industries

• Experience taking client‑facing calls (inbound and outbound)

• Ability to handle several projects in parallel

• Experience setting up Zoho for new business units or franchise operations

Why Join Us:

This is a rare chance to play a foundational role in a growing company that is expanding internationally. You'll shape systems and processes from scratch, with a clear path to more responsibility and full‑time hours as the business scales. If you love building efficient systems and enjoy working directly with a business owner, this role is an ideal match.