Zoho Implementation Assistant

vamasters, Inc.; Oroquieta; On-site; PHP 335,000 - 670,000; Full time

Job summary

vamasters, Inc. is seeking a skilled ZOHO Specialist (Executive Assistant) to support the operations of a growing building advocacy and client support business.

The role centers on implementing, configuring, and building workflows within the Zoho ecosystem, paired with executive-level administrative support. You will automate processes, manage the executive's calendar across time zones, maintain Zoho data hygiene, and document SOPs.

Qualifications

• Hands-on experience with Zoho ecosystem including CRM, Projects, and automation.
• Ability to build, configure, and customize Zoho modules, workflows, blueprints, and integrations.
• Strong organizational and calendar management skills.
• Experience with database management and CRM data hygiene.
• Independent worker with strong communication skills.
• Comfortable working across multiple time zones.

Responsibilities

• Implement, configure, and maintain Zoho CRM with workflows and custom modules.
• Map and improve business processes inside Zoho to boost efficiency.
• Manage executive calendar, emails, and scheduling across time zones.
• Keep client data in Zoho CRM accurate and up-to-date.
• Coordinate internal communications for smooth information flow.
• Support lead tracking, follow-ups, and pipeline management in CRM.
• Handle day-to-day admin tasks as assigned.
• Document standard operating procedures within Zoho.
• Handle client communications, inbound and outbound as needed.

Skills

Zoho CRM

Zoho Projects

Workflow automation

Module customization

Calendar management

CRM data hygiene

Autonomous work

Written & verbal communication

Time zone coordination

Tools

Zoho Desk

Zoho Analytics

Zoho Books

Job description

Job Summary:

We're growing and hiring a skilled ZOHO Specialist (Executive Assistant) to support the operations of a growing building advocacy and client support business. The core of this role is implementing, configuring, and building workflows within the Zoho ecosystem, alongside executive-level administrative support. This role is a good match for someone who pairs deep Zoho platform expertise with strong organizational skills and a proactive, solutions-focused mindset.

Key Responsibilities:

• Implement, configure, and maintain the Zoho CRM platform, including building workflows, automations, and custom modules

• Map and improve business processes in the Zoho ecosystem to support operational efficiency

• Handle the executive's calendar, email inbox, and scheduling across multiple time zones

• Keep client databases and records in Zoho CRM accurate and current

• Coordinate internal communications so information flows smoothly between team members

• Support lead tracking, client follow-ups, and pipeline management in the CRM

• Take on day-to-day administrative tasks as assigned by the business owner

• Help develop and document standard operating procedures within Zoho

• Handle inbound and outbound client communications as needed

Mandatory Skills:

• Demonstrated hands-on experience with the Zoho ecosystem, especially Zoho CRM, Zoho Projects, and workflow automation

• Ability to build, configure, and customize Zoho modules, workflows, blueprints, and integrations

• Strong organizational and calendar management skills

• Experience with database management and CRM data hygiene

• Organized, dependable, and comfortable working autonomously with minimal supervision

• Strong written and verbal communication skills

• Comfortable working across multiple time zones

Preferred Skills:

• Experience supporting executives or business owners virtually

• Familiarity with Zoho One or several Zoho apps beyond CRM (e.g., Zoho Desk, Zoho Analytics, Zoho Books)

• Background in construction, real estate, or property-related industries

• Experience taking client-facing calls (inbound and outbound)

• Ability to juggle several projects at the same time

• Experience setting up Zoho for new business units or franchise operations

Why Join Us:

This is a unique chance to play a unique chance to play a foundational role in a growing company that is expanding internationally. You'll shape systems and processes from scratch, with a clear path to more responsibility and full-time hours as the business scales. If you thrive on building efficient systems and enjoy working directly with a business owner, this role is an excellent fit.