CRM & Admin Virtual Assistant

Tavor Perry; Tarlac City; On-site; PHP 502,000 - 725,000; Full time

Job summary

Tavor Perry in the Philippines is seeking a skilled ZOHO Specialist (Executive Assistant) to implement, configure, and optimize Zoho workflows while providing executive-level administrative support. You will combine deep Zoho platform expertise with strong organizational skills and a proactive, solutions-driven mindset.

The role focuses on configuring Zoho CRM, building workflows and automations, managing calendars across time zones, and maintaining client databases to support operational

Qualifications

• Hands-on experience with the Zoho ecosystem, particularly Zoho CRM, Zoho Projects, and workflow automation.
• Ability to build, configure, and customize Zoho modules, workflows, blueprints, and integrations.
• Strong organizational and calendar management skills.
• Experience with database management and CRM data hygiene.
• Diligent, accurate, and self-reliant with minimal supervision.
• Strong written and verbal communication skills.
• Comfortable working across multiple time zones.

Responsibilities

• Implement, configure, and maintain the Zoho CRM platform, including building workflows, automations, and custom modules.
• Design and refine business processes in the Zoho ecosystem to support operational efficiency.
• Manage the executive's calendar, email inbox, and scheduling across multiple time zones.
• Maintain and update client databases and records in Zoho CRM.
• Coordinate internal communications and keep information flowing smoothly among team members.
• Assist with lead tracking, client follow-ups, and pipeline management in the CRM.
• Handle day-to-day administrative tasks assigned by the business owner.
• Contribute to creating and documenting standard operating procedures within Zoho.
• Take inbound and outbound client communications when needed.

Skills

Zoho ecosystem

Zoho CRM

Zoho Projects

Workflow automation

Calendar management

CRM data hygiene

Executive support

Multi time zone coordination

Tools

Zoho CRM

Zoho Projects

Workflow automation

Job description

Job Summary:

We plan to hire a skilled ZOHO Specialist (Executive Assistant) to support the operations of a growing building advocacy and client support business. The main focus is implementing, configuring, and building workflows inside the Zoho ecosystem, along with executive-level administrative support. We're picturing someone who combines deep Zoho platform expertise with strong organizational skills and a proactive, solutions-driven mindset.

Key Responsibilities:

• Implement, configure, and maintain the Zoho CRM platform, including building workflows, automations, and custom modules

• Design and refine business processes in the Zoho ecosystem to support operational efficiency

• Manage the executive's calendar, email inbox, and scheduling across multiple time zones

• Maintain and update client databases and records in Zoho CRM

• Coordinate internal communications and keep information flowing smoothly among team members

• Assist with lead tracking, client follow-ups, and pipeline management in the CRM

• Handle day-to-day administrative tasks assigned by the business owner

• Contribute to creating and documenting standard operating procedures within Zoho

• Take inbound and outbound client communications when needed

Mandatory Skills:

• Demonstrated hands\u2011on experience with the Zoho ecosystem, particularly Zoho CRM, Zoho Projects, and workflow automation

• Ability to build, configure, and customize Zoho modules, workflows, blueprints, and integrations

• Strong organizational and calendar management skills

• Experience with database management and CRM data hygiene

• Diligent, accurate, and self-reliant with minimal supervision

• Strong written and verbal communication skills

• Comfortable working across multiple time zones

Preferred Skills:

• Experience supporting executives or business owners in a virtual role

• Familiarity with Zoho One or multiple Zoho apps beyond CRM (e.g., Zoho Desk, Zoho Analytics, Zoho Books)

• Background in construction, real estate, or property-related industries

• Experience handling client-facing calls (inbound and outbound)

• Ability to handle multiple projects side by side

• Experience setting up Zoho for new business units or franchise operations

Why Join Us:

This is a unique opportunity to take on a foundational role in a growing company that is expanding internationally. You'll shape systems and processes from the ground up, with a clear path to greater responsibility and full-time hours as the business scales. If you love building efficient systems and enjoy working directly with a business owner, this role is an excellent fit.