Workplace Experience & Front Desk Coordinator

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Pateros; On-site; PHP 279,000 - 446,000; Full time

Job summary

JLL Philippines is seeking a Facilities Assistant cum Receptionist to be the welcoming face of our workspace, balancing front-desk duties with practical facilities management to keep the office safe, functional and inviting.

You will greet visitors, coordinate meeting room bookings, manage access, oversee maintenance requests, support health and safety initiatives, and assist with supplies and logistics to ensure a smooth daily operation.

Qualifications

• Experience in receptionist/front desk or administrative support roles.
• Strong interpersonal and communication skills with diverse stakeholders.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office and familiarity with facilities software is advantageous.
• Basic understanding of building operations and workplace safety principles.
• Willingness to work occasional non-standard hours for events or urgent matters.

Responsibilities

• Greet visitors and manage the front desk with warmth and professionalism.
• Handle inquiries, calls, and emails, directing them appropriately.
• Coordinate meeting room bookings and ensure spaces are prepared.
• Manage visitor access and maintain logs in line with policies.
• Support facilities operations by coordinating maintenance requests and tracking work orders.
• Maintain office supplies and ensure common areas are organized.
• Monitor facilities issues (lighting, HVAC, cleanliness) and escalate as needed.
• Assist with mail, courier services, and outgoing shipments.
• Support health and safety initiatives and emergency preparedness materials.

Skills

Receptionist experience

Facilities coordination

Customer service

Microsoft Office

Education

High school diploma

Tools

Visitor management software

Facilities management software

Job description

JLL Philippines is seeking a Facilities Assistant cum Receptionist to be the welcoming face of our workspace, balancing front-desk duties with practical facilities management to keep the office safe, functional and inviting.

You will greet visitors, coordinate meeting room bookings, manage access, oversee maintenance requests, support health and safety initiatives, and assist with supplies and logistics to ensure a smooth daily operation.