Wholesale Sales Assistant

Revaya; Philippines; On-site; PHP 742,000 - 888,000; Full time

Job summary

Revaya is seeking a detail-oriented Wholesale Sales Assistant to support our U.S. wholesale business.

You will coordinate wholesale order documentation, enter ERP transactions, and prepare timely reports for management. You will verify purchase orders, create sales orders and purchase orders in ERP, maintain data integrity, and provide customer support across teams to ensure accurate orders and on-time shipments.

Qualifications

• 1–3 years in sales support, order management, or related role.
• Strong Excel skills including Pivot Tables and lookups.
• Excellent written and verbal communication; highly organized.

Responsibilities

• Prepare wholesale order documentation and ERP transactions.
• Verify POs and create Sales Orders (SO) and Purchase Orders (PO) in ERP.
• Maintain accurate customer and order data across systems and dashboards.
• Produce recurring and ad hoc sales reports for management.
• Respond to wholesale inquiries and provide timely updates on orders.

Skills

Excel

Pivot Tables

VLOOKUP/XLOOKUP

Reporting

Attention to detail

Organizational skills

Communication skills

Multi-tasking

Tools

NetSuite

SAP

Microsoft Dynamics

Acumatica

Job description

Work Hours: Monday to Friday, 9:00 AM to 6:00 PM Pacific Time, with a 1-hour break

Salary: $1,200 per month

Job Overview:

We are seeking a detail-oriented Wholesale Sales Assistant to support our growing U.S. wholesale business. This role will serve as the primary coordinator for wholesale order documentation and ERP transactions while providing management with timely, accurate reports to support informed decision-making. The ideal candidate will be responsible for sales order documentation, pricing verification, ERP order entry, purchase order creation, and sales reporting, while collaborating with cross-functional teams to ensure efficient order processing and exceptional customer support.

Key Responsibilities:

• Order Processing & Documentation
• Create and maintain all required wholesale sales documentation.
• Verify customer purchase orders for completeness and accuracy.
• Create Sales Orders (SO) in the ERP system.
• Create Purchase Orders (PO) in the ERP system as required.
• Ensure all documentation complies with internal procedures before orders are released to Operations.
• Pricing & Data Verification
• Verify customer pricing against approved pricing lists and contracts.
• Confirm that promotions, discounts, freight terms, and payment terms are accurately reflected.
• Identify pricing discrepancies and coordinate with Sales Management to resolve issues before order processing.
• Prepare recurring sales reports for management.
• Track wholesale sales performance by customer, channel, product category, and salesperson.
• Maintain dashboards to monitor order status, shipments, backorders, inventory allocation, and sales trends.
• Support management with ad hoc reporting and data analysis.
• ERP & Process Support
• Maintain accurate customer and order information within the ERP system.
• Ensure data integrity across Sales Orders, Purchase Orders, inventory allocation, and shipping records.
• Assist in developing standardized operating procedures and documentation.
• Support continuous improvement initiatives to streamline wholesale operations.
• Customer Communication & Support
• Respond to wholesale customer inquiries and requests received through designated wholesale email accounts.
• Provide timely updates regarding order status, product availability, shipping timelines, and documentation requests.
• Coordinate with internal teams to resolve customer inquiries and ensure accurate information is communicated.
• Escalate complex issues to Sales Management or the appropriate departments as needed.
• Cross-Functional Coordination
• Work closely with Sales, Operations, Warehouse, Purchasing, Customer Service, and Finance to ensure orders are processed accurately and shipped on time.
• Communicate order status updates and resolve documentation-related issues promptly.

Required Skills & Qualifications:

• 1–3 years of experience in sales support, order management, customer service, operations, or a related role.
• Strong Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and basic reporting.
• Exceptional attention to detail and strong organizational skills.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience using ERP systems such as NetSuite, SAP, Microsoft Dynamics, Acumatica, or similar platforms is preferred.

Note: An NBI or police clearance will be required upon acceptance of the job offer.